Human Resource Human Resource (HRM) management. Employee data, leave details, attendance, planning, performance appraisal, expense claim are all part of HR module. Employee Data The HRM module in the cuteOffice application helps HR admins in streamlining the entire functions within an organization like managing the employee related information and company related information. Functionality present in the HRM module helps you to add employee’s basic data, employee’s and company’s master data, and company’s property details. If you want to navigate to the HRM module, do the following, Click the HRM menu in the menu bar. The HUMAN RESOURCES page opens. Humane Resource Menu Page The HUMAN RESOURCES page consists the following sub menus: Employee - Allows HR admin to add employee’s basic details such as Name, DOB, Employee Type, Nationality and so on. Reports – Helps HR admin to view the various reports corresponding to the employee’s data. Master - Allows HR admin to add master data details of employee and company. Others - Allows HR admin to add the details of vehicles belongs to company, insurance details of employees, and salary addition and deduction details. Employee The Employee submenu in the HRM menu helps you to add the employee details that is both personal and professional details. The Employee submenu contains the following tabs, Employee ID config Add Employee View All View Employee Contacts Employee Working Hours Employee ID Configuration When creating the new employees in the system, the employee ID is automatically generated. How the employee number to be generated is configurable by the administrator. Click and select the company in the Employee ID Configuration page, it shows the current settings for the ID generator. The following are the currently supported variables that can be used for the ID generator. Employee Type – Based on the Over-all Type configured for the company Employee Prefix – Defaulted to company abbreviation and can be changed. Global/Individual – Employee Number is globally increased by Employee Type or Individually managed by employee type Global means the number will be global for the company irrespective of the employee type. Individual means, the employee ID running number will be maintained individually for each employee type. Nationality None / Before Employee ID / After Employee ID – If the nationality to be as part of the employee number where it should be appearing. Choose None if the employee ID does not have the country code. Set the number with which the employee ID should be incremented next when a new employee is created. The current number shown is already used for the previous employee created in the system. Note:  For new company, complete the initial employee id configuration before importing or adding the employees records. Add Employee Data The View All tab in the Employee submenu helps you to add the details of a new employee and view the added employee details including their profile percentage. The profile percentage of the employee lets you easily identify the incomplete details of employee. To add a new employee, do the following steps, Click the View All tab in the Employee . The View All Employee page opens. Click (Add button) in the View All Employee. The Add Employee window opens. Note: The fields notified with a symbol (*) are mandatory. You must enter the relevant details in that fields before saving. In the Company field, select a company from the given list of companies. In the Employee Type field, select the employee type. In the Employee Name box, enter the employee name. In the Date of Birth box, enter the birth date of the employee. In the Nationality box, select the nationality of the employee. Click Save. The employee is created and a new employee ID is assigned to the employee. The Photo ID Document Management page opens. Add Photo ID Information of Employee In the Photo ID Document Management page, you can enter the employee’s information according to the photo ID given by the employee. Note: Before adding the employee’s photo ID information, make sure that the company you have selected using the Company field is in Singapore or other country. If the selected company is in Singapore, the Photo ID Document Management page contains the Singapore Photo ID Management field. See below figure. If the selected company is in other country, the Photo ID Document Management page contains the Other Photo ID Management field. See below figure. Photo ID Management (Non-Singapore) Singapore Photo ID Management Do one of the following steps to enter the relevant details in the Singapore Photo ID Management field based on the selection of type of employee in the Employee Type box. If the employee is citizen of Singapore, select the Citizen option in the Employee Type. The Singapore Photo ID Management field shows the following boxes based on the selected Citizen option. Fill the relevant information in the following boxes, In the NRIC/FIN Number box, enter the NRIC/FIN number. In the Photo Id Barcode, enter the barcode scanned result. In the Issued Date box, select the issued date of citizenship. In the Sector box, select the sector from a drop-down list. Click Save. The employee’s photo ID information will be added successfully in the system. If the employee is permanent resident of Singapore, select the Permanent Resident option in the Employee Type. The Singapore Photo ID Management field shows the following boxes based on the selected Permanent Resident option. Fill the relevant information in the following boxes, In the NRIC/FIN Number box, enter the NRIC/FIN number. In the Photo Id Barcode, enter the barcode scanned result. In the Issued Date box, select the issued date of permanent resident. In the Sector box, select the sector from a drop-down list. Click Save. The employee’s photo ID information will be added successfully in the system. If the employee is an employment pass holder, select the Employment Pass option in the Employee Type. The Singapore Photo ID Management field shows the following boxes based on the selected Employment Pass option. Fill the relevant information in the following boxes, In the NRIC/FIN Number box, enter the NRIC/FIN number. In the Photo Id Barcode, enter the barcode scanned result. In the Issued Date box, select the issued date of employment pass. In the Sector box, select the sector from a drop-down list. In the Date of Application box, select the applied date of employment pass. In the ID Expiry Date box, select the expiry date of the employment pass ID. Click Save. The employee’s photo ID information will be added successfully in the system. If the employee is a S pass holder, select the S Pass option in the Employee Type. The Singapore Photo ID Management field shows the following boxes based on the selected S Pass option. Fill the relevant information in the following boxes, In the NRIC/FIN Number box, enter the NRIC/FIN number. In the Photo Id Barcode, enter the barcode scanned result. In the Issued Date box, select the issued date of S pass. In the Sector box, select the sector from a drop-down list. In the Date of Application box, select the applied date of S pass. In the ID Expiry Date box, select the expiry date of the S pass ID. In the Levy Type box, select the levy type from a drop-down list. In the Levy Amount Type box, select the levy amount type from a drop-down list. In the Levy Amount box, enter the levy amount. Click Save. The employee’s photo ID information will be added successfully in the system. If the employee is a student pass holder, select the Student Pass option in the Employee Type. The Singapore Photo ID Management field shows the following boxes based on the selected Student Pass option. Fill the relevant information in the following boxes, In the NRIC/FIN Number box, enter the NRIC/FIN number. In the Photo Id Barcode, enter the barcode scanned result. In the Issued Date box, select the issued date of student pass. In the Sector box, select the sector from a drop-down list. In the Training box, select the training type from a drop-down list. In the Date of Application box, select the applied date of student pass. In the ID Expiry Date box, select the expiry date of the student pass ID. Click Save. The employee’s photo ID information will be added successfully in the system. If the employee is a work permit holder, select the Work Permit option in the Employee Type. The Singapore Photo ID Management field shows the following boxes based on the selected Work Permit option. Fill the relevant information in the following boxes, In the NRIC/FIN Number box, enter the NRIC/FIN number. In the Photo Id Barcode, enter the barcode scanned result. In the Issued Date box, select the issued date of work permit. In the Sector box, select the sector from a drop-down list. In the Date of Application box, select the applied date of work permit. In the ID Expiry Date box, select the expiry date of the work permit ID. In the Levy Type box, select the levy type from a drop-down list. In the Levy Amount Type box, select the levy amount type from a drop-down list. In the Levy Amount box, enter the levy amount. In the Security Bond Expiry box, select the expiry date of security bond. In the Security Bond Guarantee Number box, enter the guarantee number of security bond. In the Sum Insured box, enter the insured amount. In the Insurer box, enter the name of insurer. In the Number of Years box, enter insurance coverage years. In the Duration box, enter the duration of the insurance. In the Start Date and End Date boxes, select the start and end date of the insurance. If the indemnity is received, select the checkbox of the Is Indemnity Received option. If the indemnity is postre, select the checkbox of the Is Indemnity Postre option. If the discharge status is available, select the checkbox of the Discharge status option. Click Save. The employee’s photo ID information will be added successfully in the system. If the employee is a LOC holder, select the LOC option in the Employee Type. The Singapore Photo ID Management field shows the following boxes based on the selected LOC option. Fill the relevant information in the following boxes, In the NRIC/FIN Number box, enter the NRIC/FIN number. In the Photo Id Barcode, enter the barcode scanned result. In the Issued Date box, select the issued date of LOC. In the Sector box, select the sector from a drop-down list. In the Date of Application box, select the applied date of LOC. In the ID Expiry Date box, select the expiry date of the LOC ID. Click Save. The employee’s photo ID information will be added successfully in the system. If the employee is a TEP holder, select the TEP option in the Employee Type. The Singapore Photo ID Management field shows the following boxes based on the selected TEP option. Fill the relevant information in the following boxes, In the NRIC/FIN Number box, enter the NRIC/FIN number. In the Photo Id Barcode, enter the barcode scanned result. In the Issued Date box, select the issued date of TEP. In the Sector box, select the sector from a drop-down list. In the Training box, select the training type from a drop-down list. In the Date of Application box, select the applied date of TEP. In the ID Expiry Date box, select the expiry date of the TEP ID. Click Save. The employee’s photo ID information will be added successfully in the system. If the employee is a business visa holder, select the Business Visa option in the Employee Type. The Singapore Photo ID Management field shows the following boxes based on the selected Business Visa option. Fill the relevant information in the following boxes, In the Issued Date box, select the issued date of business visa. In the Sector box, select the sector from a drop-down list. In the Type of Visa box, enter the visa type. In the Sponsorship Particulars box, enter the sponsorship details. In the Training box, select the training type from a drop-down list. In the Date of Application box, select the applied date of business visa. In the Expiry Date box, select the expiry date of the business visa. In the Purpose box, enter the purpose of getting business visa. In the Remarks box, enter your remarks if any. Click Save. The employee’s photo ID information will be added successfully in the system. If the employee is a PEP holder, select the PEP option in the Employee Type. The Singapore Photo ID Management field shows the following boxes based on the selected PEP option. Fill the relevant information in the following boxes, In the NRIC/FIN Number box, enter the NRIC/FIN number. In the Photo Id Barcode, enter the barcode scanned result. In the Issued Date box, select the issued date of PEP. In the Sector box, select the sector from a drop-down list. In the Date of Application box, select the applied date of PEP. In the ID Expiry Date box, select the expiry date of the PEP ID. Click Save. The employee’s photo ID information will be added successfully in the system. Other Photo ID Management (Non-Singapore) To add employee’s photo ID information in the Other Photo ID Management fieldEnter the relevant details in the Other Photo ID Management field based on the selection of type of employee in the Employee Type box. In the ID Name box, enter the name of the employee ID. In the ID Number box, enter the number of the employee ID. In the Expiry Date box, select the expiry date of the employee ID. Click Save. The employee’s photo ID information related with the company located in other country is successfully added. Click Next. The photo ID Image Management page opens. Add Photo ID Image of Employee In the Photo ID Image Management page, you can upload the image of the photo ID which is the national identification card given to the employee. You can upload both the front and back side images of the photo ID, and the Singapore SGWorkPass images. Note: The photo ID image you want to upload should be in PNG or JPEG format. The image size should not be more than 1 MB. Click (Change button) in the Front Image field and select a front image of the phot ID or drag and drop the image. There is an option provided to trim the image as required. Click Save. The selected front image of the photo ID will be displayed in the Front Image field. Click (Change button) in the Back-Image field and select a back image of the phot ID and do the same operations. The selected back image of the photo ID will be displayed in the Back-Image field. Click Next. The Photo Management page opens. Add Photo of Employee In the Photo Management page, you can upload an image of the employee. Note: The image you want to upload should be in PNG or JPEG format. The image size should not be more than 1 MB. Click (Change button) in the Employee Image field and select an image of the employee. The selected image of the employee will be displayed in the Employee Image field. Click Next. The Passport Information page opens. Add Passport Information of Employee In the Passport Information page, you can add information of the employee’s passport. In the Passport Number box, enter the number of the employee’s passport. In the Passport Expiry Date box, enter the expiry date of the passport. In the Issued Date box, select the passport issued date. In the Issued Place box, enter the passport issued place. Click Save. The added passport information is successfully saved. Click Next. The Passport Image Management page opens. Add Image of Employee’s Passport In the Passport Image Management page, you can add an image of the employee’s passport. You can upload both the front and back side images of the passport. Note: The passport image you want to upload should be in PNG or JPEG format. The image size should not be more than 200 KB. Click (Change button) in the Front Image field and select a front image of the passport. The selected front image of the passport will be displayed in the Front Image field. Click (Change button) in the Back-Image field and select a back image of the passport. The selected back image of the passport will be displayed in the Back-Image field. Click Next. The Passport Collection and Issuance page opens. Add Collection and Issuance Details of Employee’s Passport In the Passport Collection and Issuance page, you can add the collection and issuance details of the employee passport. If you have added the collection and issuance details like collection date and issuance date, you can track the employee’s passport issuance and return history. In the Initial Collection Date box, select the date when the passport has collected from the employee. Click Next. The Employee Passport Issuance Details field opens. In the Date of Issuance box, select the date when the passport to be issued to the employee. In the Due Date to Return box, select the due date to return the passport. In the Issued To box, select the name of a person to whom the passport should be issued. In the Approved By box, select the name of a person who should approve the issuance of passport. In the Issuance Remarks box, enter your remarks if any. Once issued, it can be returned back for safe keeping again. Click Next. The Official Information page opens. Add Official Information of Employee In the Official Information page, you can add the official information of the employee. In the Official Information field, In the Working Mode box, select the working mode of the employee from a drop-down list. In the Department box, select a department which the employee belongs to. In the Designation box, select the designation of the employee. In the Date of Join box, select the date of joining of the employee. In the Supervisor box, select the supervisor of the employee from a drop-down list. In the First DOJ box, select the first date of joining. In the Employment Status box: Resigned Staff. If the employee has resigned, select the Resigned option in the Employment Status. A new pop-up window opens to enter the resignation details while saving the added official information. In the Effective Date box, enter the date of relieving; In the Handover To box, select an employee to handover the resigned employee work; In the Reason box, select the reason of relieving. Click Save. Waiting for Clearance Deleted Terminated Note: If you have selected Resigned, Deleted, and Terminated options in the Employment Status of the employee, you cannot add more details about employee and edit the added details of the employee. In the Employment Type box, select the type of employment whether Permanent or Term Contract. Note: If you have selected Term Contract, enter the duration of employment in the Duration of Employment box. In the Probation Days box, enter the probation period detail. In the ARE Trade box, select the trade of the employee from a drop-down list. Note: The ARE Trade may change according to the company. In the Contract Expiry box, select the contract expiry date. if you want to exclude the employee from cuteTime, select the checkbox of the Exclude from cuteTime? In the MOM Trade box, select the MOM trade from a drop-down list. In the Official Email Id box, enter the official email id of the employee. In the Attendance Id box, enter the attendance id of the employee. In the Public Holiday Group box, select the country you want to follow the holidays of the same. In the Is NS eligible? Box, select Yes if the employee is eligible to serve NS otherwise select In the Grade box, enter the grade number of the employee. In the Batch box, enter the batch number of the employee. In the Supplier Company box, select the supplier company from a drop-down list. In the Before Probation box, enter the notice period days for termination of employee before completing the probation period. In the After-Probation box, enter the notice period days for termination of employee after completing the probation period. If the employee is working under the employment act, select the checkbox of the Is Under Employment Act In the PPE and Size field, In the PPE Size box, select the required size of PPE. In the Shoe Size box, select the shoe size of the employee. In the PPE and Shoe Remarks box, enter your remarks if any. In the Bank Information field, enter the bank account information of employee. In the Bank Name box, enter the bank name. In the Bank Account Number box, enter the bank account number. In the Bank Account Type box, enter the type of bank account. If you want to attach any file to add extra information about the employee, click Choose File and select the respective file. Click Save. Click Next. The Experience and Qualification page opens with the Experience and Educational Qualification options. Add Experience and Qualification Details of Employee In the Experience and Qualification page, you can add working experience and educational qualification details of the employee. To add work experience details of the employee, click (Add Experience button). The Add Experience window opens. In the Company box, enter the company name. In the Designation box, enter the designation of the employee. In the From and To boxes, select the working period of the employee. In the Location box, enter the location of the company. In the Description box, enter the description about the job nature. If you want to attach any file to add extra information about the work experience, click Choose File and select the respective file. Click Save. The work experience details of the employee are successfully added and listed in the Experience and Qualification page. Note: If you want to edit the added work experience details, click (Edit icon). If you want to download the added work experience details, click (Download icon). If you want to delete the added work experience details, click (Delete icon). To add the educational qualification of the employee, click the Educational Qualification option in the upper of the Experience and Qualification Click (Add Qualification button). The Add Qualification Window opens. In the Qualification box, enter the educational qualification of the employee. In the Specialization box, enter the specialization in education. In the University box, enter the name of the university. In the Country box, enter the country name. In the Year of Graduation box, select the year when the employee gets graduated. In the Description box, enter the description about the employee’s education. If you want to attach any file to add extra information about the educational qualification, click Choose File and select the respective file. Click Save. The educational qualification details of the employee are successfully added and listed in the Experience and Qualification pageNote: If you want to edit the added educational qualification details, click  (Edit icon). If you want to download the added educational qualification details, click (Download icon). If you want to delete the added educational qualification details, click (Delete icon). Click Next. The Pay Eligibility page opens including the Salary Details and View History options. Add Pay Eligibility Details of Employee In the Pay Eligibility page, you can add the salary details of the employee. In the Effective Date box, select the effective date for calculating salary for the employee. In the Pay Cycle box, select the pay cycle type. In the Currency box, select the currency from a drop-down list. In the Salary box, enter the salary amount. In the Basic box, select the basic pay method that is whether Monthly, Daily or Hourly If the employee is eligible to get pay only for worked days, select the checkbox of the Eligible for only worked days? If the employee is eligible to get hourly pay, select the checkbox of the Eligible for hourly pay? In the Eligible for OT? Box, select the OT option from a drop-down list. If the employee is eligible to get allowance, select the checkbox of the Eligible for Allowance? If an employee holding either PR or citizenship pass type and have additional salary, enable additional sector box with salary amount. (We have to configure Additional CPF account in the payroll information page). In the Remarks box, enter your remarks if any. If you want to attach any file to add extra information about the salary details, click Choose File and select the respective file. Click Save. The salary details are added successfully. Click Next. The Payroll information page opens. Add Payroll Salary Configuration details of an employee Salary Configuration page is meant to add pay mode, advance salary, withhold tax in percentage or fixed amount etc., Under Payment & Rates, choose Pay mode from the drop-down list Add Advance Salary amount, if required. (To pay a portion of basic salary as an advance) Under With-Hold Tax, either add percentage or fixed amount. Enable check box to enter capping amount for tax. Under Others, employee groups, finance groups and working as available to configure. Enable check box for late minimum deduction, PH payable hrs and allow to compute salary from other Modules (ex : Scaffold module) along with that add addition allowance if necessary. Save button enabled automatically after all the mandatory fields are entered. Settings to add Pay Mode, Employee Groups and Finance Groups Pay Mode Click Admin Click options In the name field, choose mode of payment Click add button to add pay mode Click Save to save the record. Employee Groups Click Admin Click Company menu Edit Company and click Settings tab Click add to add "EmpGroups" in the name field Enter Employee groups value Click "+" icon to add multiple Employee groups Click Save to save the data. Finance Groups Click Admin Click Company menu Edit Company and click Settings tab Click add to add "Financial Groups" in the name field Enter Finance groups value Click "+" icon to add multiple Finance groups Click Save to save the data. Add Payroll information details of an employee In the payroll information page, you can add the Singapore Employee CPF account information, Donation such as SINDA, CDAC, etc., and Personal Particulars. In the employee CPF account number, enter the account number. In CPF account, select CPF account from the drop-down list. In the Additional CPF account, choose the additional CPF account from the drop down list In computation, choose the donation and enter the amount or it has auto deduction of the amount. If required, enable IRAS e-submission and SDF, In the personal particular, enter the address details. Enable email payslip to send the payslip via email. Click Save.  The payroll information details are added successfully. Click Next. The Leave details of employee page opens. Add Leave Details of Employee In the Employee Leave Details page, you can add the annual leave entitlement details of the employee. Click (Add button) in the Employee Leave Details. The Leave Details window opens. In the AL Entitlement box, enter the number of annual leave. In the Effective Date box, select the effective date of the annual leave. In the Remarks box, enter your remarks if any. Click Save. Click Next. The Key Employment Report page opens.  Add Key Employment Report for Employee In the Key Employment Report page, you can add key employment details such as sick leave and paid medical examination details of the employee. If the employee is eligible to take sick leave even in case of non-hospitalization, select YES in the Eligible for Sick Leave (Non-Hospitalization) option otherwise select NO. If the employee is eligible to avail the paid medical examination, select YES in the Paid Medical Examination option otherwise select NO. In the Eligible Hospitalization Leave (days) box, enter the number of eligible hospitalization leaves. In the Eligible Non-Hospitalization Leave (days) box, enter the number of eligible non-hospitalization leaves. In the Exclude Time and Leave box, select the option based on the employee’s leave and permission status. Click Save. Click Next. The Employee Minimum Working Hours page opens. Add Minimum Working Hours of Employee In the Employee Minimum Working Hours page, you can add the minimum working hours details of the employee. Click (Add Details button). The Minimum Working Hours window opens. In the Effective Date box, select the effective date to follow the minimum working hours by the employee. In the Code box, select relevant working day code. In the Monday to Sunday boxes, for each day, select the minimum hours to be worked by the employee. If the setting Off day is enabled, it helps to calculate the rest day in OT1. Add Contracts and Other Document of Employee In the Contracts and Other Document page, you can add the contract document or other document of the employee. Click (Add Document button) in the Contracts and Other Document. The Contracts and Other Document window opens. In the Document Type box, select the document type from a drop-down list. In the Document Name box, enter the document name. Click the Choose File option to select the document you want to add. Click Save. The selected document is successfully uploaded and listed in the Contracts and Other Document page. Note: If you want to download the added document details, click (Download icon). If you want to delete the added document details, click (Delete icon). Click Next. The Courses, Certificates, and Other Documents page opens. Add Courses, Certificates, and Other Documents of Employee In the Courses, Certificates, and Other Documents page, you can add the details of courses, certificates, and other documents of the employee. The Courses, Certificates, and Other Documents page shows the Courses and Certificates and Other Documents options. To add courses and certificates details of the employee, click (Add Course button). In the Select Course/Certificate box, select the course/certificate from a drop-down list. In the Certificate Number box, enter the course/certificate number. In the Expiry Date box, select the expiry date of the added course/certificate. In the Date Attended box, select the attended date of the course. If you want to view the employee’s course certificate in the landscape format, select the checkbox of the Landscape In the Remarks box, enter your remarks if any. Click Navigate to the Other Documents option to add documents other than courses and certificates, and then click (Add Documents button). The Add Document window opens. In the Document Name box, enter the name of the document. If you want to attach the document, click Choose File, and select the respective document. Click Save. The selected document is successfully uploaded and listed in the Courses, Certificates, and Other Documents page. Note: If you want to download the added document details, click (Download icon). If you want to delete the added document details, click (Delete icon). Click Next. The Personal Particulars page opens. Add Personal Particulars of Employee In the Personal Particulars page, you can add the personal details of the employee. In the Local Contact Number box, enter the local contact number of employee. In the Personal Email box, enter the personal email of the employee. In the Overseas Contact Number box, enter the overseas contact number of the employee. In the Eating Habit box, select the eating habit of the employee. In the Marital Status box, select the marital status of the employee. In the Having Kids box, select YES if the employee is having kids otherwise select NO. In the Having Dependants box, select YES if the employee is having any dependants otherwise select NO. In the Gender box, select the gender of the employee. In the Accommodation By Company box, select Yes if the company provides accommodation to the employee. In the Religion box, select the religion of the employee from a drop-down list. In the Blood Type box, select the blood group of the employee. In the Emergency Contact Details box, enter the emergency contact details of the employee. In the Native Address box, enter the native address of the employee. In the Current Address box, enter the present address of the employee. In the MOM Registered Address box, enter the address that is registered on MOM. In the Remarks box, enter your remarks if any. Click Save. The employee’s personal details are successfully added. Click Next. If you have selected YES in the Having Kids box, the Kids Details page opens or If you have selected YES in the Having Dependants box, the Dependant Details page opens. Otherwise, the Visa Details page opens. Add Kids Details of Employee In the Kids Details page, you can add the details employee’s kids. You can add multiple kids details by repeating the following procedure. Click (Add Details button). The Kids Details window opens. In the Name box, enter the name of a kid. In the DOB box, select the birth date of the kid. In the Nationality box, select the nationality of the kid. In the Gender box, select the gender of the kid. In the Blood Type box, select the blood group of the kid. In the Stay in Company Country box, If the kid is residing at the country where the company located, select Yes otherwise select No. In the Current Location box, enter the current location of the kid. In the Is Child Adopted box, if the kid is an adopted one, select Yes otherwise select No. If you want to attach any document to add extra information about the kid, click Choose File, and select and attach the respective document. Click Save. The kid’s details are successfully added.Note: If you want to edit the added kid’s details, click  (Edit icon). If you want to download the added kid’s details, click (Download icon). Click Next. Add Dependant Details of Employee In the Dependant Details page, you can add the details of the dependants of the employee. Click (Add Details button). The Dependent Details window opens. In the Name box, enter the name of the dependant. In the IC Number box, enter the IC number of the dependant. In the Applied-On box, select the applied date for the dependant pass. In the Issued Date box, select the issued date of the dependant pass. In the Expiry Date box, select the expiry date of the independent pass. In the Document Name box, enter the name of the document. In the FIN box, enter the FIN number. In the Dependant Relationship box, enter the relationship of dependant with the employee. In the Working box, if the dependant is working select YES otherwise select NO. In the Company Sponsored box, if the dependant pass has sponsored by the company means select YES otherwise select NO. If the dependant pass is not applicable, select NA. If you want to attach any document to add extra information about the dependant, click Choose File, and select the respective document. Click Save. The dependant’s details are successfully added.Note: If you want to edit the added dependant’s details, click (Edit icon). If you want to download the added dependant’s details, click (Download icon). If you want to delete the added dependant’s details, click (Delete icon). If you want to download the added dependant’s details as an excel file, click (Export Excel button). The dependant details are downloaded as an excel file. Click Next. The Visa Details page opens. Add Visa Details of Employee In the Visa Details page, you can add the visa details of the employee. Click (Add Details button). The Other Visa Details window opens. In the Duration box, enter the duration of visa. In the Number box, enter the visa number. In the Issued Date box, select the issued date of visa. In the Expiry Date box, select the expiry date of visa. In the Type box, enter the type of visa. In the Issued By box, enter the detail of visa issued authority. In the Sponsorship Details box, enter the detail of sponsorship. If the visa is business type of visa, select the checkbox of the Business Visa In the Country box, select the country from a drop-down list. In the Agent box, enter the name, phone number, and email of the agent. If you want to attach any document to add extra information about the visa, click Choose File, and select the respective document. Click Save. The visa details are added successfully. Note: If you want to edit the added visa details, click  (Edit icon). If you want to download the added visa details, click (Download icon). If you want to delete the added visa details, click (Delete icon). If you want to download the added visa details as an excel file, click (Export Excel button). The visa details are downloaded as an excel file. Click Next. The employee details are successfully added and listed in the View All Employee page. View Employee Data View All Employees Once you have added the employee details, the added employee data will be available in the View All Employee page. You can view the added employee details in the View All Employee page. Note: To view and edit the added employee details, click the respective employee in the list. Transfer Employee Transfer Staff. In employee-view all page, there is an option to transfer employee to another company. Click(transfer icon), a new pop-up window opens to enter the transfer details, In the Transferred Employee Type box, select the type of transferred employee. In the Transfer Company box, select the company where the employee is going to be transferred. In the Effective Date box, select the effective date of the transfer. In the Remarks box, enter your remarks if any. Click Save. Note: When Transferred the employee, all the data also will be transferred from old employee ID to new employee ID. Export Employees Data The application has a feature to download the added employee details as an excel file. You can click  (Export Excel button). The employee details in the View All Employee page will be downloaded as an excel file. View Employee Contacts The View Employee Contacts tab in the Employee submenu helps you to view the employee contact details. To view the employee contact details, click the View Employee Contacts tab in the Employee. The View Employee Contacts page shows the contact details of the added employees. Export Employee ContactsThe application has a feature to download the employee contacts details as an excel file. You can click (Export Excel button). The contact details in the View Employee Contacts page will be downloaded as an excel file. Filter Employee ContactIf you want to view the contact details of any specific employee, click (Filter button) provided in the upper side of the View Employee Contacts page. The Filter option will be enabled in the View Employee Contacts page to filter the specific contact detail. View Employee Minimum Working Hours The Employee Working Hours tab in the Employee submenu helps you to view the employee’s minimum working hours. To view the employee’s minimum working hours, click the Employee Working Hours tab in the Employee. The Employee Minimum Working Hours page shows the minimum working hours details of the added employees. Export Employee Minimum Working Hour Details The application has a feature to download the employee’s minimum working hour details as an excel file. You can click (Export Excel button) to download the minimum working hour details. The minimum working hour details in the Employee Minimum Working Hours page will be downloaded as an excel file. Filter Minimum Working Hour Details of Any Employee If you want to view the minimum working hour details of any specific employee among multiple employees listed in the Employee Minimum Working Hours page, click(Filter button) provided in the upper side of the Employee Minimum Working Hours page. The Filter option will be enabled in the Employee Minimum Working Hours page to filter the specific minimum working hour detail. Pay Revision In Pay Revision, authorized user can revise employee's pay in this section. Click Pay Revision in the Reports menu, employees' pay revisions records with status will show in list as below, To add a new pay revision, Click add new button in the up right corner of the employee pay revision list page, Click Filter and select employees that need to revise pay, Then click Download the template for the above selected employee we are going to do pay revision. The pay revision excel template will be downloaded. Fill up all the column in downloaded excel and Save the file. Note: user must enter new effective date. Then click Import button to import above excel file. Pay revision is uploaded against the employee. Click Back button in View all Employee. In Employee Pay Revision List window , click View icon  to view the changes against the employee. New window open with Pay Revision No. Click Action Allowance  to add new allowance and deduction items and amounts. Click Save for each items added for allowance and deduction. Delete optionavailable to delete the previously added allowance and deduction. Click Close button at the end. Now click Approve button at the top right corner to approve it. The confirmation window will open as below when user clicks Approve, click Yes to confirm approval of pay revision. Eventually, the pay revision will be effective from the new date mentioned. Employee Evaluation Employee evaluation page manages evaluation for all employees. Click Evaluation tab in Employee menu, the employee evaluation list page shows as below Add A New Evaluation To add a new evaluation, Click Add button. Add New Employee Evaluation window opens, Select Employee No from the drop down list, select the Period of Evaluation from the drop down list. The period of evaluation corresponds to the employee's trade. Click Save. The add evaluation page will be redirect to evaluation list page. A new evaluation request will be created for selected employee. Click the key of the new evaluation request, the evaluation detail page will open, In evaluation form, employee and manager can enter the rating details In supervisor's comments and recommendations, enter comment if any In director's comments and recommendations, enter comment if any 5. Users can also update below employee's details based on evaluation: Leave details, Proposed Designation, Proposed Leave Entitlement, Latest Salary Details and Learning & Development. Note: these are optional to update. Add Evaluations in Bulk To add evaluations in bulk, Clickadd in bulk button, below window opens, Select employees by ticking the box in front of the employee names. Note: please check the color code in the top right corner of the page for those employees that are not in selection list. Click Save. The add evaluation page will be redirect to evaluation list page. New evaluation requests will be created for selected employees. Click the key of each new evaluation request added, and fill up the the evaluation details in the evaluation request detail page. (Note: follow the same steps of adding details in single evaluation request) Evaluation Request Approval -pending for update Learning and Development Learning and development manage employees' learning and development plans. Click Learning & Development tab in Employee menu, below page opens, Add New Course Plan To add a new course plan, Click Add Course Plan icon in Learning and Development request list page, a new window opens, Fill up details in add course and certificate plan page: In Employee No. box, select Employee No from the drop down list. In Course box, Choose one course or multiple courses from course list. In Type box, select Mandatory or Non-Mandatory based on the course requirement. In Completion Date box, select expected completion date of the course in the calendar selection. Click Save. A new learning and development request is created, and the page will be directed to learning and development list page, Click the request Key to view employee course details. Click edit button in the Course Details section as shown in above screenshot. A Course detail page open as below, Enter course conduction centre name, start date and end date of course.  And click Save. Once request is approved, Immediate Supervisor will be notified before 3 days of course start date. Click Submit button at the top right corner. The notification confirm window opens to enter Assignee and Notify users. Click Confirm to confirm submission of learning and development request. After course got completed by the employee, Supervisor/Worker will enter certificate number and expiry date. To be updated 12. After course got completed by the employee, Supervisor/Worker will enter certificate number and expiry date. 9. 12. 13. Click Save and Close 14. Click attachment to attach the course certificate 14. Click Close 15. If applicable enter Training Bond Details of the employee in the Bond Details. Bond details have a link to Offboard checklist. For instance, If the employee resigned before the Training bond, Offboard will throw alert message for refusal of the resignation. 16. Click Sent for HR on the top right corner of the page 17. Next Window opens to enter Assignee and Notify user 18.Click Confirm button 19. HR will check and he will either Approve or Return 20.Click approve icon to approve. 21. Confirmation Box open to approve with bond details or not. 22. Click Yes or No 23. Enter Assignee and Notify User and Confirm. 24. LAD status Approved against the employee. Settings HRM Alert mail - Disable menus settings Revoke birthday menu Go to global settings and choose disableBirthdayInHRMAlertEmail Set the value to true to hide the birthday portion in HRM_Alert_Mail Revoke course menu Go to global settings and choose courseEmailAlertResponsibleBy Set the value to true to hide the course portion in HRM_Alert_Mail HRM Reports Reports The Reports submenu in the HUMAN RESOURCES page helps you to view the added details of employee as a report. The Reports submenu contains the following tabs, View Employee Count The Employee Count tab in the Reports submenu helps you to view the employee count based on the employee’s mode of working and status of working. Click the Employee Count tab in the Reports. The Employee Count page opens. In the Mode box, select the working mode of the employee whether Full Time, Part-Time or Freelancer. In the Status box, select the working status of the employee whether Working, Resigned, or others from the given options. Note: You can select more than one working mode and working status to view the combined employee count. Click Search. The Employee Count page shows the employee count based on the selected working mode and status. Print Image Documents The Print Image Documents tab in the Reports submenu helps you to generate and view the employee’s photo, ID document, passport document, course ID, and certificates. To print the image documents, Click the Print Image Documents tab in the Reports. The Employee Document Download page opens. In the Employee selection box, If you want single employee, choose single in employee selection, then search and select an employee from employee dropdown list. If you want to see multiple employees, choose multiple in the employee selection and select multiple employees in the check box. Or else you can click select all employee to show all employees print image documents. Select the document type to be printed. If select course/certificate, then specify the course title from the course dropdown list. Click Generate Report. View Course Report You can view the course details of any particular employee or all employees by using this  Course Report tab. To view the employee course report, Click the Course Report tab in the Reports. The Course Report page opens. If you want to view the course details for any particular employee, in the Employee box, select the employee from a drop-down list. Or If you want to view the course details for all employees, select the checkbox of the Show All Employee Click Search. The employee course report opens. Note: If you want to download the employee course report in pdf format, click (PDF download button). The pdf report will be downloaded. View Courses Matrix The  Courses Matrix tab in the Reports submenu helps you to generate and view the employee’s course attendance report. To view the course attendance report, Click the Courses Matrix tab in the Reports. The Courses Matrix page opens. In the Select Employees box, select the employees for whom you want to view the course attendance report. In the Select Courses box, select the courses. Note: The maximum number of selection of employees is 10. You cannot select the more than 10 employees. Click Submit. The employee’s course matrix report opens. Note: If you want to download the employee course and matrix report in pdf format, click (PDF download button). The pdf report will be downloaded. View Employee Course List The Employee Course List tab in the Reports submenu helps you to view the courses which are completed by the employees. To view the course list, Click the Employee Course List tab in the Reports. The Employee Course List page opens, To Customize the Employee Course List page: You can customize the Employee Course List page by using the Columns option. In the Columns option, select the columns which you want to add in the Employee Course List. The selected columns will be added the Employee Course List page. In the Course Name box, select a course from the list of courses added using the Course Master. The page shows a list of employees who has completed the selected course. Export course list The application has a feature to download the course list as an excel file. You can use  (Export Excel button) to download the course list details. To download the course list details, select the desired format and click(Export Excel or PDF button). The course list in the Employee Course List page will be downloaded. Filter Course List If you want to view any specific course completed details among multiple completed courses listed in the Employee Course List page, you can use the filter option provided below each column in the Employee Course List page. View Employee Report You can view the list of added employees including their details such as employee number, company, and so on by using the Employee Report tab in the Reports submenu. Click the Employee Report tab in the Reports. The Employee Report page opens with a list of added employees including their details. To Customize the Employee Report page: You can customize the Employee Report page by using the Columns option. In the Columns option, select the columns which you want to add in the Employee Report. The selected columns will be added the Employee Report page. Export Employee Report The application has a feature to download the employee report as an excel file. You can use  (Export Excel button) to download the employee report. To download the employee report, select the desired format and click(Export Excel or PDF button). The employee details in the Employee Report page will be downloaded. Filter Employee Report If you want to view any specific employee details among multiple employees listed in the Employee Report page, you can use the filter option provided below each column in the Employee Report page. View Employee’s Security Bond Report The Security Bond Report tab in the Reports menu used to generate and view the security bond (work permit) report of the employee. To view the security bond report, Click the Security Bond Report tab in the Reports. The Employee’s (Work Permit) Security Bond Report page opens. In the Employee box, select an employee from a drop-down list. Or if you want to view the security bond report for all the employees, click the checkbox of the Show All Employee Click Generate Report. The security bond report for the selected employee opens. Note: If you want to download the employee’s security bond report in pdf format, click(PDF download button). The pdf report will be downloaded. View Employee’s Key Employment Terms Report The Key Employment Terms Report tab in the Reports menu used to view the key employment terms report of the employee. To view the key employment terms report, Click the Key Employment Terms Report tab in the Reports. The Employee’s Key Employment Terms Report page opens. In the Employee box, select an employee from a drop-down list. Click Generate Report. The key employment terms report for the selected employee opens, Note: If you want to download the employee’s key employment terms report in pdf format, click  (PDF download button). The pdf report will be downloaded. View Archived Documents The Archive Documents in the Reports submenu used to view the archived documents of the employee. To view the archived documents of the employee, click the Archive Documents tab in the Reports. The Archived Employee Documents page opens with a list of archived documents of the employees. Download an Archived Document of Employee If you want to download the detail of the archived document of any employee, click (Download icon provided in the Download column) of the respective employee. The archived document of the selected employee will be downloaded. Export Archived Employee Documents The application has a feature to download the archived employee documents list as an excel file. You can click (Export Excel button) to download the documents list. The archived document list in the Archived Employee Documents page will be downloaded as an excel file. Filter Archived Document of Employee If you want to view the archived document of any specific employee among multiple employees listed in the Archived Employee Documents page, click(Filter button) provided in the upper side of the Archived Employee Documents page. The Filter option will be enabled in the Archived Employee Documents page to filter the specific archived document. Employee ID Expiry This report allows user to check passport/NRIC expiry date. Click Employee ID Expiry in Reports menu, below page opens, To generate report, select below option to generate relevant report, Or you can use the search option to search for particular record, To export the report, you can use the export button located on the up left corner of the report page. Expiry Report Expiry report allows user to generate all kinds of expiry reports such as employee passport expiry, employee contract expiry, probation expiry report etc.. Click Expiry Report, below page opens, To generate expiry report, In Report Type field, select the type from dropdown list, In Expires In field, select the expiring period, In Company field, select the company name. Click button to generate report. To download report, click the download icon. Generate Resume User can generate employee resume in this section. Click Generate Resume submenu, Organization Chart .HRM Master Data Masters The Masters submenu in the HUMAN RESOURCES page helps you to add the master data like details of employee’s skill set, job categories, and allowances, and company’s general document. The Masters submenu contains the following tabs, Course Trade Document Type Document Addition/Deduction Bank list Foreign Worker Levy Letter Template Onboard/Offboard Checklist Evaluation Factor Course The Course tab in the Masters submenu helps you to add the course details. Once you have added the course, you can assign the added course for the for the respective employees while adding the employee course details. Click the Course tab in the Masters submenu. The Course Master page opens. Add Course. To add a new course, Click (Add Course button) in the Course Master. The Add Course window opens. Note: The fields notified with a symbol (*) are mandatory. You must enter the relevant details in that fields before saving. In the Course Name box, enter the name of course. In the Abbreviation box, enter the abbreviation for the course name. In the Division Name box, enter the division name. In the Responsible By box, select the name of a person who is responsible for the course. In the Remarks box, enter your remarks if any. Click Save. The course is successfully added and listed in the Course Master page. Edit Course You can edit the details of the added course by using  (Edit icon) provided in the Edit column of the Course Master page. Click (Edit icon) of the respective course you have added. The Add Course window opens with the added course details. Edit the course details where you want. Then click Save. Delete Course You can delete the added course by using (Delete icon) provided in the Delete column of the Course Master page. Click (Delete icon) of the respective course. The Confirm dialogue box opens with the following notification: “Are you sure to delete record?”. If you want to delete the course, click Yes otherwise click No. Filter Course If you want to view any specific course details among multiple courses listed in the Course Master page, you can use the filter option provided in the upper left corner of the Course Master page. Click (Filter button). The filter option opens. Type any one of the details of course name, abbreviation, division name, active date, responsible by, and remarks which you know. The course which you want to view is filtered now. Export Course The application has a feature to download the added course details as an excel file. You can use  (Export Excel button) to download the added course details. Click (Export Excel button). The course details in the Course Master page will be downloaded as an excel file. Trade The Trade tab in the Masters submenu helps you to add the trade (Job category of employee) details. Once you have added the trade, you can assign the added trade for the respective employees while adding the employee details. If you want to add a trade, click the Trade tab in the Masters submenu. The Trade Master page opens. Add Trade To add a new trade, Click (Add Trade button) in the Trade Master. The Add Trade window opens. Note: The fields notified with a symbol (*) are mandatory. You must enter the relevant details in that fields before saving. In the Name box, enter the name of trade. In the Abbreviation box, enter the abbreviation for the trade name. In the Trade box, select the type of trade from a drop-down list. In the Remarks box, enter your remarks if any. In the Job Description box, enter the job description detail. Click Save. The trade is successfully added and listed in the Trade Master page. Edit Trade You can edit the details of the added trade by using  (Edit icon) provided in the Edit column of the Trade Master page. Click (Edit icon) of the respective trade you have added. The Add Trade window opens with the trade details. Edit the trade details where you want. Click Save. Delete Trade You can click the (Delete icon) in the Delete column of the Trade Master page.  The Confirm dialogue box opens with the following notification: “Are you sure to delete record?”. If you want to delete the trade, click Yes otherwise click No. Filter Trade If you want to view any specific trade details among multiple trades listed in the Trade Master page, you can use the filter option provided in the upper left corner of the Trade Master page.  Click (Filter button). The filter option opens. Export Trade The application has a feature to download the added trade details as an excel file. You can click  (Export Excel button) to download the added trade details. The trade details in the Trade Master page will be downloaded as an excel file. Document Types Document types manages the types of documents to be added to system. Click Document Types in the Master menu, the document types opens, Add Document Type To add a new document type, Click, the document type window opens, Enter document type name and any remarks if necessary. Click Save. A new document type will be created and saved. Edit Document Type You can edit the details of a document type by using edit option provided in the Edit column of the Document Types page. Click (Edit icon) of the respective document type. The Add Document window opens with the document details. Edit the document type details where you want. Click Save. Delete Document Type You can delete a document type by using (Delete icon) provided in the Delete column of the Document Types page. If you want to delete the document type, click Yes otherwise click No. Filter Document Type If you want to view any specific document type details among multiple document types listed in the Document Types page, you can use the filter option provided in the upper left corner of the Document Types page.  Click (Filter button). The filter option opens. Export Document Type The application has a feature to download the added document type details as an excel file. You can use  (Export Excel button) to download the added document type details. Click (Export Excel button). The document details in the Document Types page will be downloaded as an excel file. Document The Document tab in the Masters submenu helps you to add the type of company’s general documents like ISO certificates, product certificates and so on. The added document type will be used while adding the document name. Click the Document Master tab in the Masters. The Document Master page opens. Add Document To add any document, Click (Add Document button) in the Document Master. The Add Document window opens. Note: The fields notified with a symbol (*) are mandatory. You must enter the relevant details in that fields before saving. In the Document Type box, select the type of document. In the Abbreviation box, enter the abbreviation for the document type. In the Purpose box, enter the purpose of adding the document. In the Responsible By box, enter the name of a person who is responsible for the document. In the Remarks box, enter your remarks if any. Click Save. The document type is successfully added and listed in the Document Master page. Edit Document You can edit the details of the added document type by using  (Edit icon) provided in the Edit column of the Document Master page. Click (Edit icon) of the respective document type you have added. The Add Document window opens with the document details. Edit the document type details where you want. Click Save. Delete Document You can delete the added document by using (Delete icon) provided in the Delete column of the Document Master page. If you want to delete the document type, click Yes otherwise click No. Filter Document If you want to view any specific document type details among multiple document types listed in the Document Master page, you can use the filter option provided in the upper left corner of the Document Master page.  Click (Filter button). The filter option opens. Export Document The application has a feature to download the added document type details as an excel file. You can use  (Export Excel button) to download the added document type details. Click (Export Excel button). The document details in the Document Master page will be downloaded as an excel file. Allowance/Deduction Master The Allowance/Deduction Master tab in the Masters submenu helps you to add the allowance, addition, or deduction type master data. Click the Allowance/Deduction Master tab in the Masters. The Allowance/Deduction Type Master page opens. Add Allowance/Addition/Deduction Master If you want to add allowance/deduction master, do the following steps, Click (Add Allowance/Deduction Type button) in the Allowance/Deduction Type Master. The Add Allowance/Deduction Type window opens. Note: The fields notified with a symbol (*) are mandatory. You must enter the relevant details in that fields before saving. In the Type box, select the type of master data you want to add whether Allowance, Addition, or Deduction. In the Name box, enter the name of the master type. In the Abbreviation box, enter the abbreviation for the added master type. In the Company box, select a company. In the Pay Code box, select the pay code from a drop-down list. If creating allowance master data, user must select one of the following option of pay period where applicable , If the allowance is fixed one, select the checkbox of the Fixed If the allowance is paid only for actual working days, select the checkbox of the Actual Days If the allowance is paid for Public Holidays, select the checkbox of the Include PH If the allowance is paid when employee works in PH, select Include PH Working Days If the allowance is paid when employee works during rest days, select Include Rest Working days If the allowance is paid when employee on paid leave, select Include Paid Leave If the allowance is daily rate, select Daily rate. Click Save. The added master type is successfully added and listed in the Allowance/Deduction Type Master page. Edit Allowance/Addition/Deduction Master You can edit the details of the added master type by using edit option provided in the Edit column of the Allowance/Deduction Master page. Click (Edit icon) of the respective allowance type you have added. The Add Allowance/Deduction window opens with the added details. Edit the master details where you want. Click Save. Delete Allowance/Addition/Deduction Master You can delete the added master type by using (Delete icon) provided in the Delete column of the Allowance/Deduction Master page. If you want to delete the Allowance/Addition/Deduction, click Yes otherwise click No. Filter Allowance/Addition/Deduction Master If you want to view any specific master type details listed in the Allowance/Deduction Master page, you can use the filter option provided in the upper left corner of the Allowance/Deduction Master page. Click (Filter button). The filter option opens. Export Allowance/Addition/Deduction Master The application has a feature to download the added master type details as an excel file. You can use  (Export Excel button) to download the added master details. Click (Export Excel button). The allowance type details in the Allowance/Deduction Master page will be downloaded as an excel file. Bank List The Bank List tab in the HRM Masters menu helps you to add all the bank details of employees that are used to receive salary payment. Click Bank List in the Masters, the Banks List page opens. Add a Bank Account To add a new bank account, Click(Add New Bank button) in the Banks List, the Bank window opens. Note: The fields notified with a symbol (*) are mandatory. You must enter the relevant details in that fields before saving. In the Bank Name box, enter the bank name. In the Bank Short Code box, enter the short code for the added bank. In the Bank Code box, enter the bank code. In the Swift Code box, enter the bank swift code. Click Save. The Bank Name is successfully added and listed in the Bank List Master page. Edit the Bank Account Details You can edit the details of the added bank account by using edit option provided in the Edit column of the Bank List page. To edit the added bank account details, Click (Edit icon) of the respective bank account you have added. The Bank window shows the added bank account details. Edit the bank account details where you want. Click Save. Delete a Bank Account You can delete any added bank account by using (Delete icon) provided in the Delete column of the Bank List page. Filter a Bank Account If you want to filter any bank account in the Bank List page, you can use (filter button) on the Bank List page. Export to Excel If you want to export the Bank List page, you can use (export button) on the Bank List page. Foreign Worker Levy Foreign Worker Levy is a mechanism to regulate the number of foreign workers in Singapore. The employer need not to pay CPF contributions for their foreign workers. However, they must pay a monthly levy for Work Permit and S Pass holders to government. The Foreign Worker Levy tab in the Masters submenu used to add a foreign worker levy code. The added foreign worker levy code will be used in the further payroll process. Click Foreign Worker Levy in the Masters, the Foreign Worker Levy page opens. Add a Foreign Worker Levy Code If you want to add a foreign worker levy code, Click (Add New button) in the Foreign Worker Levy. The Foreign Worker Levy Information window opens. Note: The fields notified with a symbol (*) are mandatory. You must enter the relevant details in that fields before saving. In the Foreign Worker Code box, enter the code for the foreign worker levy you want to create. In the Description box, enter the description for the added foreign worker levy code. In the Monthly Amount box, enter the monthly amount to be paid for the foreign worker levy. In the Daily Amount box, enter the daily amount to be paid for the foreign worker levy. In the Company box, select a company from a drop-down list. Note: If you want to select all the companies in the list, select the checkbox of the ALL. Click Submit. The foreign worker levy code is added and listed in the Foreign Worker Levy page. Edit the Foreign Worker Levy Code You can edit the details of the added foreign worker levy code by using edit option provided in the Edit column of the Foreign Worker Levy page. To edit the added foreign worker levy code details, Click (Edit icon) of the respective foreign worker levy code you have added. The Foreign Worker Levy Information window shows the added foreign worker levy code details. Edit the foreign worker levy code details where you want. Click Save. Delete a Foreign Worker Levy Code You can delete the foreign worker levy code by using (Delete icon) provided in the Delete column of the Foreign Worker Levy page. Filter Foreign Worker Levy Code If you want to filter any foreign worker levy code in the Foreign Worker Levy page, you can use (FILTER button) located on the Generate Payroll page. Letter Template All HR and admin related letter templates can be configured and managed in this section. Click Letter Template in Master menu, the current templates will show as below, View Letter Template To view current letter templates, Click edit icon of the template that user wants to view, the template will open, Click Preview button or Download button in the top right corner to view or download the template as pdf file. Add A New Letter Template To add a new letter template, Click add button in the top right corner in the template list page, the template creation page opens, Enter the details of the new letter template: In Template Name, enter the letter template name In Company Name, select company name from dropdown list If letter require signature, tick the Signature Required checkbox In Header section, enter the letter header content, or you can copy from existing template-select the template name, the header content of the selected template will automatically populated, In Body section, enter the body content, or you can copy from existing template-select the template name, the body content of the selected template will automatically populated, In Footer section, enter the footer content, or you can copy from existing template-select the template name, the footer content of the selected template will automatically populated, In Signature section, enter the signature format or you can copy from existing template-select the template name, the signature format of the selected template will automatically populated, Click Save to create and save new letter template. Edit Letter Template To edit letter template, Click edit icon of the template that user wants to view, the template will open as below, Edit the details where needed. Click Save to save edits. Delete Letter Template User can use the delete option to delete letter template that is no longer in use or need to remove. Click in the delete column of the template. The template will be removed. Onboard/Offboard Checklist Onboard/Offboard Checklist master manages different type of checklist which contains list of task that the employee needs to perform before onboarding process/offboarding process. Add Onboard Checklist Click add button in the top right corner in the Onboard Checklist page, the Edit category page opens to enter questions in checklist template. Enter Checklist Header Add or Delete the mandatory questions to be asked during Onboard processing. Click save to create new Onboard checklist template. Add Offboard Checklist Click add button in the top right corner in the Offboard Checklist page, the Edit category page opens to enter questions in checklist template. Enter Checklist Header Add or Delete the mandatory questions to be asked during Offboard processing. Click save to create new Offboard checklist template. Edit the Checklist To edit the checklist, click edit icon of the checklist to edit the questions in the edit category page. Then click Save to save edits. Delete Checklist User can use the delete option to delete the Onboard/Offboard checklist which is not in use or need to remove. Click in the delete column of the checklist. The checklist will be removed. Filter a Onboard/Offboard Checklist If you want to filter any checklist in the Onboard/Offboard Checklist page, you can use (filter button) on the page. Evaluation Factor Evaluation Factor master manages all the different evaluation factors based on period, type and trade. Click Evaluation factor, the created list will open as below, Add A New Evaluation Factor To add a new evaluation template, Click the , a new evaluation factor details window opens, Enter all the details of the new evaluation factor: At Name field, type the name of this new evaluation template. At Employee Type, select from the dropdown list i.e. Staff, Worker, Management At Trade field, select from the dropdown list of which trade is applicable for this new evaluation template. User can also use filter to search for the trade name. User can select more than 1 trade by ticking the given checkbox beside the trade. At Type field, select the type for this new evaluation template. This list is setup at Admin -> Options -> HRM - Evaluation Type. At Description field, type a brief description for this new evaluation template. Click Save button to create the new evaluation template and it will be shown as below, The New Evaluation factor added on the main page. Clickview icon to add details in Part I, Part II, Part III, Designation & Skill Level and Rating. Note: Part II and Part III are optional. Add Details in New Evaluation Template Part I of Evaluation Factor Click on Part I tab, the part I detail page opens. In Add Part I Details, enter the Title and Highest Rating Score of this evaluation, Title – enter the title and this will display at the beginning of the evaluation form as shown in the below screenshot highlighted in yellow of an employee evaluation form using this evaluation factor template. Highest Rating Score – enter the number score columns in the evaluation form. In Add Fields, enter details as below: Category, it will be the column header in the evaluation table. Sub Category,  it will be the sub Header of criteria setup in the evaluation form Name, it will be the detailed perspectives of each criteria under the sub category. Allow Self Rating,  if set to Yes, it means employee needs to do self rating. Note: Users can click add icon to add (category, subcategory and, name). If click add icon at the Category level, system will create a new category with new sub category and new name under this new category. If click add icon at sub category level, system will create a new sub category including the name that falls under this new sub category. If click add icon at name level, then system will create a new name. Users can click delete icon to remove (category, subcategory and, name). If click the delete icon at the Category level, system will delete the entire category including the sub category and name belonging to this category. If click the delete icon at sub category level, system will delete this sub category including the name that falls under this sub category. If click the delete icon at name level, then system will delete only this name. Click Save to save the Part I details. Part II of Evaluation Factor Click on Part II tab, it opens as below. If the "Add Part-II Details" is set to ON, system will display this Part II details as part of the employee evaluation; If it's set to OFF, then the Part II details will be omitted from the employee evaluation form. In Add Part – II Details section, enter below details. Note: The flag "OFF" next to Part II details need to set to ON hence this Part II will be displayed in the employee evaluation form. Title – Input the title and this will be displayed as the header of the section in the employee evaluation form as shown below. When "Recommendation?" icon is set to YES, system will display this Recommendation with a list of dropdown values for user to select as shown below, In Add Felids, enter below details, Label Name-enter the label name. Form control type-choose type of control (Text/Text Area/Checkbox) for this Label Name Required?- if this icon is set to YES, it is mandatory for user to select or type some text into this form control field. Click  icon to add more label name field if needed. Note: Users can click add icon to add (category, subcategory and, name). If click add icon at the Category level, system will create a new category with new sub category and new name under this new category. If click add icon at sub category level, system will create a new sub category including the name that falls under this new sub category. If click add icon at name level, then system will create a new name. Users can click delete icon to remove (category, subcategory and, name). If click the delete icon at the Category level, system will delete the entire category including the sub category and name belonging to this category. If click the delete icon at sub category level, system will delete this sub category including the name that falls under this sub category. If click the delete icon at name level, then system will delete only this name. Click Save to save the Part II details. Part III of Evaluation Factor Click on Part III tab, it opens as below. If the "Add Part- III Details" is set to ON, system will display this Part III details as part of the employee evaluation; If it's set to OFF, then the Part III details will be omitted from the employee evaluation form. In Add Part- III Details section, enter below details. Note: The flag "OFF" next to Part III details need to set to ON hence this Part III will be displayed in the employee evaluation form. Title – Input the title and this will be displayed as the header of the section in the employee evaluation form as shown below. When "Recommendation?" icon is set to YES, system will display this Recommendation with a list of dropdown values for user to select as shown below, In Add Felids, Label Name-enter the label name. Form control type-choose type of control (Text/Text Area/Checkbox) for this Label Name Required?- if this icon is set to YES, it is mandatory for user to select or type some text into this form control field. Click  icon to add more label name field if needed. Note: Users can click add icon to add (category, subcategory and, name). If click add icon at the Category level, system will create a new category with new sub category and new name under this new category. If click add icon at sub category level, system will create a new sub category including the name that falls under this new sub category. If click add icon at name level, then system will create a new name. Users can click delete icon to remove (category, subcategory and, name). If click the delete icon at the Category level, system will delete the entire category including the sub category and name belonging to this category. If click the delete icon at sub category level, system will delete this sub category including the name that falls under this sub category. If click the delete icon at name level, then system will delete only this name. Click Save to save the Part III details. Designation & Skill Level The Designation & Skill Level section is to show the salary guide and job description of the selected trade(s) and this will serve as a benchmark when supervisors conduct employee evaluations. Click on DESIGNATION & SKILL LEVEL tab, it opens as below, In Add Designation & Skill Level Details section, Title – enter the title and this will be displayed as the header of this Designation & Skill Level section in the employee evaluation form. In Add Fields section, enter below details, Trade-Click on the field to select trades in the dropdown list. Users can select multiple trades. Tick on the checkbox as shown in the below screenshot, After the above trade selection, you need to select each individual trade and input the salary range for this selected trade and job description of this selected trade. Refer to below screenshot, Note: Users can click add icon to add more trades is required. Users can click delete icon to remove trade. If click the delete icon at the level, system will delete whole section within this Trade field. If click the delete icon at trade after this Trade , then system will delete this selected trade. User canicon to clone a trade as shown in the below screenshot. Note that the dropdown list at this Clone Trade is based on the selected trades shown at the Evaluation Factor list page. This Clone Trade option is basically to duplicate the whole section of this selected and its sub trades (salary scale and job description). Once selected, click icon to save this clone trade and you will notice that system create another separate section Click Save to save this Part of the evaluation factor. Rating The Rating section is optional to be setup. Based on your evaluation form format, if rating is required to be shown in the evaluation form then it can be setup as per below. Click on Rating tab, Rating details window opens, In Add Rating Details section, Title – enter the title and this will be displayed as the header of this Rating section in the employee evaluation form. In Add Fields section, there are three options to creating the rating section to be displayed in the employee evaluation form. Option 1: Rating Value – Input text to describe this rating value. Option 2 Name – enter text to describe this name. Number – enter a numeric value. Description – enter long description to describe this name. Click on add icon to add if a different name, number and description is required Option 3 Click on icon before the Text field to add column horizontally. Click on icon after the Text field to add column vertically. Click on icon above the Text field will delete the column horizontally.Click on icon beside the Text field will delete the column vertically. Click Save to save the rating setup of the evaluation factor. View Trade Availability User can view the available trades used in evaluation by clicking on the Trade Availability icon in the Evaluation Factor page. Click , below page opens for view, Filter Evaluation Factor User can click icon in the evaluation factor page to filter evaluation factor on different columns. Export Evaluation Factor User can click icon to export this list of Evaluation Factor into an excel file. HRM Others The Others submenu in the HUMAN RESOURCES page helps you to manage the details of vehicles belongs to the company, insurance details of company and employees, salary addition/deduction details of employees for each month and various documents that company needs to keep track of along with MOM OED submissions too. The Others submenu contains the following tabs, Vehicle Insurance Addition/Deduction Document List Letter Generation Broadcast MOM OED Submissions User Manual Scheduler Subscription Vehicle The Vehicle tab in the Others submenu helps you to add the details of vehicles belongs to the company including vehicle type, vehicle insurance, maintenance, and season parking pass details. Click the Vehicle tab in the Others. The Vehicle page opens. Add Vehicle If you want to add vehicle, do the following steps, Click (Add Vehicle button) in the Vehicle. The Vehicle Information window opens. In the Vehicle tab, fill up the following details, In the Number box, enter the vehicle number. In the Name box, enter the name of the vehicle. In the Company box, select company name from dropdown list. In the COE Expiry Date box, enter COE expiry date. In the IU label Number box, enter the IU number. In the Vehicle Category box, enter the vehicle category. In the Chassis Number box, enter the car identification number In the Vehicle Model box, enter the vehicle model. In the Propellant box, enter the propellant information. In the Status box, enter the status of the vehicle In Asset Tag No box, enter the company asset tag number. In GPS Sim No box, enter the GPS Sim attached to the vehicle if any In Driver box, select the driver name from company employee list. In Contact No box, enter the contact number. Click Save then click Next, the vehicle expenses tab will open. In the Vehicle Expenses tab, fill up the following details, Insurance section In the Number box, enter the vehicle insurance number. In the Insurance Period box, enter the current insurance period, In the Vendor box, enter the name of the vendor. In the Agency box, enter the name of the agency. In the Next Due Date box, select the due date of the vehicle insurance. Road Tax/Inspection section In the Road Tax Due Date box, select the due date of the road tax. In the Inspection Due Date box, select the due date of the inspection. In the Amount box, enter the inspection amount. In the Inv Ref# box, enter invoice reference number. In the NCD box, enter no claims discount. HDB Season Parking/VPC section In the Next Due Date box, select the due date for HDB season parking. In the Vehicle Parking Certificate (VPC) box, select the VPC due date. In the Parking Location box, enter the parking address. In the VPC Amount box, enter the VPC amount. In the Vendor box, enter the vendor name. In the VPC Address box, enter the VPC address. In the Parking Coupon Next Due Date box, select the next due date of the parking coupon. In the Parking Address box, enter parking address. In the HDB Season Parking Payment Mode box, select the payment mode. Petroleum And Flammable Materials Transportation License (FMT) section In the FMT Due Date box, enter the due date of the FMT. In the FMT Amount box, enter the FMT amount. In the Shell Card No box, enter the shell card number. In the Shell Pin box, enter the shell pin number. Click Save, then click Next, the Vehicle Maintenance tab will open. In the Vehicle Maintenance tab, fill up the following details, In the Invoice Number box, enter the invoice number. In the Invoice Date box, select the date of the invoice. In the Dealer Name box,  select the dealer name. In the Vehicle Description box, enter the maintenance description. In the Amount (incl GST) box, enter the maintenance amount. In the Part Repaired/Replaced/Serviced box, enter the part name. In the Maintenance Next Due Date box, select the next due date of maintenance. In the LM Next Due Date box, select the next due date of LM. In the LG Next Due box, select the next due date of LG. Click Save, then click Next, the Vehicle Diesel tab will open. In the Vehicle Diesel tab, fill up details of each record. Click add diesel icon, below window opens, enter the diesel details, Click Save, then click Next, the Accident tab will open. In the Accident tab, fill up the following details, Click add accident icon, below window opens, enter the details of the accident Click Save and then click Next, the Indemnity tab will open. In the Indemnity tab, fill up the following details, Click add indemnity icon, below window opens, enter the details of the indemnity. Click Save. Edit Vehicle You can edit the details of the added vehicle by using edit option provided in the Edit column of the Vehicle page. Click (Edit icon) of the respective vehicle you have added. The Add vehicle window opens with the added vehicle details. Edit the vehicle details where you want. Click Save. Add/ View Attachment for Vehicle If you want to add any new attachment for the vehicle or view any added attachment, click (Attachment icon) of the respective vehicle for which you want to add or view the attachment. The Add/ View Attachment window opens. Click (Add Document button). The file choosing and uploading option will be enabled. Click (Choose File button) and select the file which you want to upload. Click Upload. The selected file will be uploaded and displayed in the Add/View Attachment window. Delete Vehicle You can delete the added vehicle by using (Delete icon) provided in the Delete column of the Vehicle page. If you want to delete the Vehicle Type, click Yes otherwise click No. Filter Vehicle If you want to view any specific vehicle details among multiple vehicles listed in the Vehicle page, you can use the filter option provided in the upper right corner of the Vehicle page. Click (Filter button). The filter option opens. Export Vehicle The application has a feature to download the added vehicle details as an excel file. You can use  (Export Excel button) to download the added vehicle details. Click(Export Excel button). The vehicle details in the Vehicle page will be downloaded as an excel file. Insurance The Insurance tab in the Others submenu helps you to add the details of various insurance policy that is taken by the company. If you want to add an insurance, click the Insurance tab in the Others. The Insurance page opens. Add Insurance To add insurances, Click(Add Insurance button) in the Insurance, the Add New Insurance Policy Details window opens, Note: The fields notified with a symbol (*) are mandatory. You must enter the relevant details in that fields before saving. In the Insurance Type box, enter the type of insurance. In the Policy Number box, enter the insurance policy number. In the Period of Insurance box, enter the total insurance period. In the Start Date box, select the insurance starting period. In the End Date box, select the insurance end date. In the Sum Insured box, enter the insurance amount. In the Class box, enter the class of insurance. In the Purpose box, enter the purpose of taking insurance. In the Abbreviation box, enter the abbreviation for the class. In the Responsible By box, select the name of a person who is responsible for the insurance. In the Vendor Name box, enter the vendor name. In the Agency Name box, enter the agency name. In the IDD Code box, enter the IDD code. In the Area Code box, enter the area code. In the Contact Number box, enter the contact number. In the Email ID box, enter the email id of the employee. In the Address box, enter the address of the employee. In the Employee List box, select the employees from the given list. Tip: You can select all the employees if you have insured for multiple employees. In the Remarks box, enter your remarks if any. Click Save. The insurance is successfully added and listed in the Insurance page. Edit Insurance You can edit the details of the added insurance by using(Edit icon) provided in the Edit column of the Insurance page. To edit the added insurance details, Click (Edit icon) of the respective insurance you have added. The Insurance Policy Details window opens with the added insurance details. Edit the insurance details where you want. Click Save. Add/ View Attachment for Insurance If you want to add any new attachment for the insurance or view any added attachment, you can use(Attachment icon) provided in the Documents column of the Insurance page. Delete Insurance You can delete the added insurance by using (Delete icon) provided in the Delete column of the Insurance page. Filter Insurance If you want to view any specific insurance details among multiple insurances listed in the Insurance page, you can use the filter option provided in the upper right corner of the Insurance page. Export Insurance The application has a feature to download the added insurance details as an excel file. You can use  (Export Excel button) to download the added insurance details. Click (Export Excel button), the insurance details in the Insurance page will be downloaded as an excel file. Employee Salary Addition/Deduction Note: This section is linked with Payroll. The Salary Addition/Deduction tab in the Others submenu helps you to add the details of any addition or deduction in the employee’s salary for each month. This data is synchronized with the employee salary and automatically processed for each month. To add the salary addition/deduction details, click the Salary Addition/Deduction tab in the Others. The Employees Addition/Deduction History page opens. Add Salary Addition/Deduction If you want to add employee’s salary addition/deduction details, do the following steps, Click (Add Salary Addition/Deduction button) in the Employees Addition/Deduction History, a new page for adding the details of salary addition/deduction open. Note: The fields notified with a symbol (*) are mandatory. You must enter the relevant details in that fields before saving. In the Employee selection field: If you want to add the salary addition/deduction details for one employee, select the Single; If you want to add the salary addition/deduction details for more than one employee, select the Multiple   3. In the Type field: If you want add the salary addition details, select the Addition; If you want to deduct the salary deduction details, select the Deduction  4. In the Employee box: If you have selected the Single option in the Employee selection field, you can add only one employee from a drop-down list; If you have selected the Multiple option in the Employee selection field, you can add multiple employees by selecting the checkbox of the respective employees.   5. To select the Addition Type/Deduction Type, do one of the following steps, Note: If you have selected the Addition option in the Type field, the Addition Type box will be enabled. If you have selected the Deduction option, the Deduction Type box will be enabled. In the Addition Type box, select the type of addition from a drop-down list. In the Deduction Type box, select the type of deduction from a drop-down list.   6. In the Currency box, select the currency type.   7. In the Amount box, enter the amount to be added or deducted.   8. To select the Addition Date/Deduction Date, do one of the following steps, Note: If you have selected the Addition option in the Type field, the Addition Date box will be enabled. If you have selected the Deduction option, the Deduction Date box will be enabled. In the Addition Date box, select the date of addition from a drop-down list. In the Deduction Date box, select the date of deduction from a drop-down list.   9. In the Remarks box, enter your remarks if any.  10. Click Next.  11. Click Confirm. The salary addition/deduction details of employee are successfully added. Delete Salary Addition/Deduction You can delete the added salary addition/deduction details by using (Delete icon) provided in the Delete column of the Employees Addition/Deduction History page. Filter Salary Addition/Deduction There are two type of filter options provided in the Employees Addition/Deduction History page to view the detail of specific salary addition/deduction of employee. Filter option 1 The Employees Addition/Deduction History page contains a filter option in the upper side of the page. To view the salary addition/deduction of the particular employee, In the From and To boxes, select the from and to dates. In the Employee box, select the employee you want to view the details. In the Type box, select whether the addition or deduction. In the Type Name box, enter the type of addition/deduction. Click Search. The salary addition/deduction details of the employee you have selected will be filtered. Filter option 2 If you want to view any specific salary addition/deduction details among multiple entries listed in the Employees Addition/Deduction History page, you can use this filter optionprovided in the upper right corner of the Employees Addition/Deduction History page. Export Salary Addition/Deduction The application has a feature to download the added salary addition/deduction details as an excel file. You can click (Export Excel button) to download the added salary addition/deduction details. The salary addition/deduction details in the Employees Addition/Deduction History page will be downloaded as an excel file. Document List The Document List tab in the Others submenu helps you to add any documents that company needs to maintain with or without expiry date like ISO 9001:2015 certification and company’s product certification etc. To add a document, click the Document List tab in the Others. The Document List page opens. Add Document If you want to add a document, Click (Add Document) button in the Document List. The Add Document window opens. In the Document Type box, select the document type from a drop-down list. ( Selecting the 'Public' document type will make the document available under the 'View Document' page. The "Public" document type is added by default) In the Company box, select a company from a drop-down list. In the Document Name box, enter the name of a document you want to add. In the Document Number box, enter the document number. In the Start Date box, enter the validity starting date of the document. In the Expiry Date box, enter the validity expiry date of the document. In the Responsible By box, select the name of a person responsible for the document. In the Provider Name box, enter the document provider name. In the Remarks box, enter your remarks if any. Click Save. The document is successfully added and listed in the Document List page. Edit Document You can edit the details of the added document by using  (Edit icon) provided in the Edit column of the Document List page. To edit the added document details, click (Edit icon) of the respective document you have added. The Add Document window opens with the added details. Edit the document details where you want. Click Save. Add/ View Attachment for Document If you want to add any new attachment for the document or view any added attachment, you can use (Attachment icon) provided in the Documents column of the Document List page. Delete Document You can delete the added document by using (Delete icon) provided in the Delete column of the Document List page. If you want to delete the Document, click Yes otherwise click No. Filter Document If you want to view any specific document details among multiple documents listed in the Document List page, you can use the filter option provided in the upper right corner of the Document List page. Export Document The application has a feature to download the added document details as an excel file. Click  (Export Excel button) to download the added document details. The document details in the Document List page will be downloaded as an excel file. Note: The documents with expiry dates will be tracked for its expiry date in HRM dashboard and in weekly emails alerts. Letter Generation User can generate all different letters here that are defined in letter template master. Click Letter Generation, the history record of letter generated are listed as below, Generate A New Letter To generate a new letter, Click add icon, below add letter page opens, Select employee name, letter template name, and company name, the selected letter template will opens as below, Check and edit the content if needed, Click Submit, below notification confirmation window opens, Click Confirm, the letter will be generated and ready for preview and approve. Note: before approval, there will be watermark as draft. To approve letter generation, click , below notification opens, Click Confirm, the letter is generated and approved. User can download for use. Broadcast User can create broadcast message to a group of selected employees within the company. To view the screen, enable "menuNotification", "hrmNotificationCreator" and "hrmNotificationApprover" permission under HRM module. 1. Click to create new broadcast message.    Change the toggle button to change to select All Employee. Select Company in the Company field. Select Department in the Department field. Select Designation in the Designation field. Select Race in the Race field (optional). Select Religion in the Religion field (optional). Select Employee in the Employees field and this is mandatory to select which employee(s) for this broadcast message. Select the date and time in the Date field using the calendar icon and this is mandatory to set the broadcast message to be delivered. Input the subject of this broadcast message in this mandatory Title field. Type the body text of this message in this mandatory Notification field. Click on the  button if an image is required to be attached to the broadcast message. Note on the recommended file size of image file when uploading. Tick on the checkbox  if the broadcast message notification needs to be sent to the selected employee(s) once the broadcast message is approved. Once broadcast message is approved, a notification will be sent to the selected employee(s)mobile. When the notification is clicked on a mobile device, it will open the cuteOffice 2B application's home page and the notification log will appear in the system in the Admin -> Notification Logs Once done and the mandatory fields (marked with *) are entered/selected, you will be able to see the Save button. Click on the Save button to record the broadcast message. Below sample record with status = New 2. Click on the key of the broadcast message (as shown in above pt 1) and click on the  button to send to the required authorised person to approve this broadcast message before sending to the selected employee(s). The status will change from to in the View All page of the Broadcast page. 3.  To approve the broadcast message, click on button. You can click on the  button any amendment and then send for approval again. Once Approved, status will show this of this broadcast message in the View All of the Broadcast page. MOM OED Submissions The Occupational Employment Dataset (OED) is an ongoing registry where organisations in Singapore are required to provide the job and work location details of all employees. The below URL is usually used to submit the OED data. https://stats.mom.gov.sg/laboursurvey Now with the help of cuteOffice, the data can be submitted with ease to MOM. Enable the permission "HRM -> oedSubmissionMOM" to submit OED. Click on MOM - OED MOM Submission menu to submit You can also view the video on the process of submitting OED data here. https://www.youtube.com/watch?v=pjiHbK_gRFs However, before submitting the data to mom from cuteOffice, we need to take few actions There are certain mandatory data which should be sent to MOM and there are some optional data. The mandatory data are Full Name Pass Type NRIC/FIN PW Job Title Main Job Title Standard Hours Work Job Type Date of Join Date of Leaving (for resigned staff) Total Working Days of Month Actual Working Days of Month Other than the above the below optional data can be sent which you can control whether to send or not. Highest Education Main Job Duties Is Employee HR Role Primary HR Role Secondary HR Role HR Job Level Occupation Group Employee Type Department Paid OT Hours Payment Mode Basic Wage Gross Wage Annual Leaves Premise Type Postal Code Street Name mode of Leaving Trade Master has few important data that is required for OED submissions MOM Category - For every one of your designation shall be mapped to MOM category. Similarly Map the Occupation group with the trade. Job description is optional data for Main Job Duties Note: Only after approving the timesheet, you can submit the OED data as worked day is part of the data to submit. The Highest education is sent from employee data. To update go to Educational Qualifications tab of experience Edit the highest education record and mark as highest an also make sure to select the category of education such as master , bachelor etc In official information page, select the place of working Premise Type and also update whether the employee is in HRM role or not. If Employee is in HR role, select additional fields such as Primary HR Role Secondary HR Role and HR Job Level All are drop down data as per MOM and choose from the list. In -OED View All Submissions page, select New Submission to  send data The new submissions window opens up. Click on Settings icon on the right to choose which fields of data that you are planning to send to MOM Mandatory data fields cant be unselected. Choose the company and period for which you want to submit the records. Click Search All the employees with data that will be submitted will be showing here. If any data is not available, it will be highlighted. Do the necessary corrections in respective places. Click the button. The summary is shown and Click Agree & Proceed to login with SingPass and submit the OED data to MOM. Once authorised and selected the correct company name, Click Allow for cuteOffice to submit the data on your behalf. The data will be submitted and it will show a confirmation message. The list of submitted data will be available for review along with the submission status. L&D Course Calendar 1. Enter Month to view Learning and development calendar for the employee 2. Hover the cursor near to employee, tool tip open to show L&D Course details View Document User can view the document which was created for public view within the company. Click on the title e.g. Worker Handbook.pdf to trigger download of the document for viewing. Filter Document If you want to view any specific document details among multiple documents listed in the View Document page, you can use the filter option provided in the upper right corner of the View Document page to search. Scheduler Subscription To configure scheduler, enable "menuSchedulerSubscription" permission. User can view the menu under HRM->Others. Click edit and change the scheduler ( Hours, minutes and seconds) and save the record. HRM Accommodation The Accommodation submenu in the HUMAN RESOURCES page helps to track and forecast the company's dormitory vacancies i.e. to help the HR team to better manage the dormitory accommodation provided to the foreign employees. The Accommodation submenu consists of the following pages Accommodation Rooms/Beds Employee's Dormitory Accommodation Room Occupancy Report Room Availability Report Forecasting Report Forecasting Detailed Report Workers Accommodation Report Accommodation Expiring List Accommodation The Accommodation page in the Accommodation submenu helps you to create the master data of the dormitory accommodation. Click on this page to add or update the accommodation provided by the respective dormitory operator/vendor. Add Accommodation Click to create new dormitory vendor record. To Add new accommodation of the new dormitory vendor, do the following steps 1. In the Vendor Key field, enter the Vendor Key to identify this dormitory vendor record. 2. In the Vendor Name field, enter the name of this dormitory vendor record. 3. In the Phone Number field, enter the phone number of this dormitory vendor record. 4. In the Tenancy Expiry Date field, enter this tenancy expiry date of this dormitory vendor record. 5. In the Address field, enter the address of this dormitory. 6. In the Remarks field, enter the remarks. Click Save button to save the above details for this dormitory vendor record. Edit Accommodation You can edit the details of the added accommodation record by using the edit option provided in the Edit column of the Accommodation page. Click  (Edit icon) of the respective accommodation you have added. Edit the accommodation details where you want. Click Save. Delete Accommodation You can delete the added accommodation by using (Delete icon) provided in the Delete column of the Accommodation page. If you want to delete the Accommodation, click Yes otherwise click No. Note: System will prompt a message if there are rooms and beds recorded for this accommodation record and you will not be able to delete the record. Filter Accommodation If you want to view a specific accommodation record, you can use the filter option provided in the upper right corner of the Accommodation page. Click  (Filter button). The filter option opens and input the text to filter. Export Accommodation You are able to download the added accommodation details as an excel file by using the (Export Excel button). Audit Log If you want to view the changes done in this Accommodation page, you can click on the (Audit Log button) and input the date range to view the updates. Rooms/Beds The Rooms/Beds menu item in the Accommodation submenu helps you to create the master data of the rooms and beds of the dormitory accommodation record. Click on this and it will show the Manage Rooms page to allow you to add or update the rooms and beds provided by the respective dormitory operator/vendor. Add Rooms/Beds Click ( Add Rooms / Beds button) to add. To Add new rooms and/or beds of the dormitory vendor, do the following steps 1. In the Accommodation field, select the dormitory vendor from the drop down list. 2. In the Tenancy Start Date field, select the start date of this selected dormitory vendor record. 3. In the Tenancy Expiry Date field, select the expiry date of this selected dormitory vendor record. 4. In the Room field, input the room no. e.g. R1. 5. In the Bed field, input the bed no. e.g. R1B1. If more beds needs to be added, click on the icon next to the Bed field to add. 6. If more rooms needs to be added, click on the icon next to the Room field to add. 7. Click on the  icon next to the Room field and/or Bed field to delete if the room or bed is not required or there is an error in earlier update. Click Save button to save the rooms and beds details of the selected dormitory vendor record. Note: If you click Cancel button, you will lose all the details which you have entered. Edit Rooms and Beds You can edit the details of the added rooms and/or beds record by using the edit option provided in the Edit column of the Manage Rooms page. Click (Edit icon) of the respective accommodation record you have added. Edit the accommodation details where you want. Click Save. Delete Manage Rooms Record You can delete the added manage rooms record by using (Delete icon) provided in the Delete column of the Manage Rooms page. If you want to delete the accommodation details record, click Yes otherwise click No. Filter Manage Rooms If you want to view a specific accommodation record on rooms and beds, you can use the filter option provided in the upper right corner of the Manage Rooms page. Click (Filter button). The filter option opens and input the text to filter. Export Manage Rooms You are able to download the added accommodation details as an excel file by using the (Export Excel button). Audit Log If you want to view the changes done in this Manage Rooms page, you can click on the (Audit Log button) and input the date range to view the updates. Employee's Dormitory Accommodation In the cuteOffice HRM Personal Particulars page of the foreign employee, once this "Accommodation By Company" field is set to Yes then you will be able to set the dorm bed/room number in the Dorm Room Number field in the HRM Personal Particulars page. In the Dorm Room Number field, system will display the vacant dorm bed/room number for user's selection. Once selected and click Save button, the selected dorm room number will be saved against the selected hrm employee record and the record will be shown in the Accommodation page of the hrm employee record. Room Occupancy Report You need to input the date range and the vendor dormitory record and then click on the Search button. Based on these two search criteria, system will display the results on the screen. Export Excel You are able to download the room occupancy details as an excel file by using the (Export Excel button). Room Availability Report You need to input the date range and the vendor dormitory record and then click on the button to search. Based on these two search criteria, system will display the results on the screen showing the room availability of the selected vendor dormitory record. For New Hires row in the report, if there is a number, it means that there is new hire but not allocated the dormitory room/bed number. In the results shown below, there is no new hire based on the date range input in the report. Export Excel You are able to download the room availability details as an excel file by using the (Export Excel button). Forecasting Report The Forecasting Report menu item in the Accommodation submenu helps you to view the statistics of the dormitories' vacancies and also forecast of the future occupancy for the next 2-3 months based on the factors such as employee's home leave and employee's resignation if there is any. Note: When creating worker's home leave application in the E-Leave module, you need to select Leave Type = Unpaid Leave and Home Leave? option to set to Yes. Export Excel You are able to download the forecasting details as an excel file by using the (Export Excel button). Forecasting Detailed Report This report will give the statistics based on the selected date range and the vendor dormitory record. Export Excel You are able to download the forecasting detailed results as an excel file by using the (Export Excel button). Workers Accommodation Report You can select the vendor dorm record at the Dorm Key, the number of employee(s) and then click on the search icon to search on the worker's accommodation. Based on the dorm key and all employees, system will display the results on the screen and you can click to export out as pdf file or excel file for reference. PDF export You are able to download the workers accommodation results as an excel file by using the (Pdf button). Export Excel You are able to download the forecasting detailed results as an excel file by using the (Export Excel button). Accommodation Expiring List System will display those vendor dormitory record(s) when the tenancy date is 15 days before the tenancy date of the vendor dormitory record(s) as shown in the below example where this vendor dormitory record has a tenancy expiry date of 15 October 2024. Filter If you want to view a specific accommodation record, you can use the filter option provided in the upper right corner of the page. Click (Filter button). The filter option opens and input the text to filter. Export Excel You are able to download the results as an excel file by using the (Export Excel button). HRM Appraisal Employee Evaluation Employee evaluation page manages evaluation for all employees. Click Evaluation tab in Employee menu, the employee evaluation list page shows as below Add A New Evaluation To add a new evaluation, Click Add button. Add New Employee Evaluation window opens, Select Employee No. from the drop down list. Once select the employee, employee’s details from HRM will be displayed on the screen. Select the Period of Evaluation from the drop down list. Note: The period of evaluation corresponds to the employee's trade (as in above screenshot, selected worker's trade is PIPE FITTER, the period of evaluation will show all available period for PIPE FITTER). If there is no trade configured at the Master Evaluation Factor, then you will not see any dropdown list, the same applies to Employee Type in this Period of Evaluation selection. Click Save. A new evaluation request will be created for selected employee. The add evaluation page will be redirect to evaluation list page. Add Evaluations in Bulk To add evaluations in bulk, Clickadd in bulk button, below window opens, Select employees by ticking the box in front of the employee names. Note: please check the color code in the top right corner of the page for those employees that are not in selection list. Click Save. New evaluation requests will be created for selected employees. The add evaluation page will be redirect to evaluation list page. Employee Evaluation Workflow Types There are two different workflows in employee evaluations. Type 1 scenario is: employees do not need to do self appraisal. HR personal or person in charge will create employee evaluation request, employee's supervisor will receive an email notification to remind that he/she needs to do this employee’s evaluation. (employee supervisor is configured as the supervisor field in Official Information page of the employee record in HRM); once supervisor completed evaluation of the employee, supervisor will send the evaluation for director level for final approval. Director will receive an email notification on this employee evaluation for approval. Director will review the all the ratings and comments of the employee and supervisor. Once reviewed, the director will click either Approve or Return the employee evaluation. Type 2 scenario is: employees need to do self appraisal. HR personal or person in charge will create employee evaluation request. Employee will receive an email notification when his/her employee evaluation was created in the system. Employee needs to do self appraisal and then send to supervisor for evaluation. Supervisor will receive an email notification that he/she needs to do this employee’s evaluation. After supervisor complete evaluation, supervisor will send the evaluation for director level for final approval. Director will review the all the ratings and comments of the employee and supervisor. Once reviewed, the director will click either Approve or Return the employee evaluation. Set Up Signature in System Signature setup is a one-time configuration. Employee needs to update the signature before send his/her employee evaluation form to the supervisor. Supervisor needs to update his/her signature before the employee evaluation can be sent to director for review and approval. Director needs to update the signature (one time setup) before approving the employee evaluation. Click userid to expand user setup options. The signature setup is located at "My Profile" page screen see below, Click My Profile to open the user profile page as below, In the My Profile screen, click on the Change button. To update signature as per below screenshot. User can sign on the blank space or click upload signature button to upload a signature image file and click Save button. Once sign/upload and save, this signature will appear on the employee evaluation form. Note: below are icon definition used in evaluation. Type 1 Employee Self Appraisal Not Required For each Evaluation Factor in HRM master, Ifflag in Part I of the Evaluation Factor is set to NO and the employee evaluation is created with this evaluation factor, then the employee is not required to do self appraisal. Below are the workflow steps for type 1scenario: Supervisor Level Once a new employee evaluation request is created, the supervisor will receive an email notification to remind that he/she needs to do this employee’s evaluation. Click on the URL i.e. https://xxx will open the employee’s evaluation form for the supervisor to do evaluation. Supervisor need to click the key of each new evaluation request (with status being "New Request"). The evaluation detail page opens as below, Supervisor needs to enter the rating at the Manager Rating column for each evaluation item. System will indicate a red mark at the Remarks column if the lowest rating of 1 or highest rating of 4 is entered and it is mandatory for the supervisor to enter remarks for this low or high rating. If there is no input for the mandatory remarks, the Save button is disabled. Click the Save button once rating for all evaluation items is updated. If recommendation is required for this employee then the supervisor needs to input the below items. If the recommendation is approved by the final approver, it will appear as a new record in the HRM Pay Eligibility page of the selected employee record.: Effective Date-enter the effective date of this recommended change Designation-select from the dropdown list if the designation of employee needs to be changed Salary-enter proposed new salary amount Click on icon to add any allowance for the employee. Select the allowance type from the dropdown list and enter allowance amount. At this Supervisor’s Comments and Recommendations section, the supervisor is required to select one of the options in the dropdown list and key in comments. Supervisor will click on icon to send for final approval of the employee evaluation and click Confirm button. System will auto populate the Assignee and Notify Users fields if these users are given the director’s permission on employee evaluation. Status of this employee evaluation will be changed to "Sent to Director" in the Employee Evaluation list page. Director Level Director will receive an email notification on this employee evaluation for approval The director can click on the url i.e. https://xxxx to access the employee evaluation. Below is the employee evaluation for his comments and approval, Director will review the supervisor’s ratings, comments and recommendations and he is required to input his comments and recommendations in the below section. Once done, the Save button will be enabled. Type 2 Employee Self Appraisal is Required For each Evaluation Factor, If at Part I of the Evaluation Factor is set to YES and the employee evaluation is created with this evaluation factor, then the employee is required to do self appraisal first. Below are the workflow steps for type 2 scenario: Employee Level Employee will receive an email notification when his/her employee evaluation was created in the system. In the email notification, employee needs to click on the url i.e. https://xxx to open his/her evaluation form to do evaluation. Below shows the evaluation form for employee to view and self appraise: Employee is required to enter the rating at the Self Rating column for each evaluation item. Employee is required to input remarks/comments so that the Save button is enabled to allow to proceed to save and send to supervisor for evaluation. Once employee click send to supervisor icon, system will auto populate the Assignee and Notify Users fields and click Confirm button to send. This employee evaluation status will change from "New Request" to "Submitted" in the Employee Evaluation list page. Supervisor Level Supervisor will receive an email notification that he/she needs to do this employee’s evaluation. Click on the url i.e. https://xxx will open the employee’s evaluation form for the supervisor to do evaluation. Supervisor is required to enter the rating at the Manager Rating column for each evaluation item. System will indicate a red mark at the Remarks column if the lowest rating of 1 or highest rating of 5 is entered and it is mandatory for the supervisor to enter remarks for this low or high rating. If there is no input for the mandatory remarks then the Save button is disabled. The Red indicator disappears after supervisor inputs remarks. Supervisor will click on icon  for final approval of the employee evaluation and click Confirm button. System will auto populate the Assignee and Notify Users fields if these users are given the director’s permission on employee evaluation. Status of this employee evaluation will be changed to "Sent to Director" in the Employee Evaluation list page. Director Level Director will receive an email notification on this employee evaluation for approval The director can click on the url i.e. https://xxxx to access the employee evaluation. Below is the employee evaluation for his comments and approval, Director will review the supervisor’s ratings, comments and recommendations and he is required to input his comments and recommendations in the below section. Once done, the Save button will be enabled. Leave Management E-leave Module The E-Leave module in the cuteOffice is a simple portal for employees to self-manage their leave efficiently and E-leave module provides insights for human resource department to monitor the leave, manage human resource planning and it is integrated with payroll calculations. Additionally, the time keepers can also apply for leave on behalf of their employees. In cuteOffice, apply or cancel leave can be done using the cuteOffice Website or cuteOffice2a Mobile App. Types of Leave Depends on the employee, the list of leaves may be varied. Below are the leave types: Annual Leave Sick Leave (Non-Hospitalization) Sick Leave (Hospitalization) Maternity Leave Paternity Leave Childcare Leave Extended Childcare Leave Infant Care Leave Compassionate Leave National Service Leave Shared Parental Leave Unpaid Leave Birthday Leave Public Holiday Off-in-Lieu Normal Off-in-Lieu The leave types will be available based on the employees HRM profile (in HRM leave particulars, personal particulars, kids details page etc.). E.g. if the employee is Male, they will not be entitled for Maternity Leave. Similarly the childcare leave will be available only if the employee has kids that fulfill Childcare leave eligibility and entitlement requirements: https://www.mom.gov.sg/employment-practices/leave/childcare-leave/eligibility-and-entitlement, etc.. https://www.mom.gov.sg/employment-practices/leave/paternity-leave Employee who is eligible to 2 weeks paternity leave (company settings on paternity leave will be setup as 10 days), below demonstrated based on the employee’s HRM profile setup. Employee on 5day work week. Employee on 5.5day work week Employee on 6day work week Leave Calculation Period By Calendar Year: Some organizations calculate leaves following the calendar year which means all leaves will be computed from Jan to Dec for each year. The leave application form show as below: By Anniversary Year: Some organizations  calculate leaves follow the anniversary year which means all leaves will be computed based on the date of join of each staff. The leave application form show as below: Apply Leave To navigate to the E-Leave module, Click E-Leave in the Time, the E-Leave page opens To apply leave, Click (Add button) in the E-Leave. A new page opens to add the leave. In the Employee box: if it's a general staff apply for his/her own leave, staff name will appear; if it's HR who can apply leave on behalf of other staff, the staff list will be available to choose based on permission and access. In the Leave Type box, select the leave type. Note: If you are applying for unpaid leaves including the Public Holiday (PH) which is coming between the unpaid leaves, then the applied leave including that PH will be shown as unpaid in Timelog. If you split and apply the leaves as before PH and after PH, then the PH will not be shown as unpaid. In the Date Range box, select the leave from and to date range. Once you have selected the leave type and date range, the Availability field opens and shows the details of the leave entitlement and prorated available leave days, and whether the selected leave dates are paid or not. Half Day Leave If the user wants to apply for half day leave, click to enable the "Start Date Half Day (PM)" and End Date Half Day (AM) flags. for example, in above screenshot, first option Start Date Half Day (PM) is enabled as Yes, it means that employee will start to take leave from afternoon on 2022-03-07. Error Message: You are allowed to create half a day only When a staff clock-in for a day in the morning and tried to apply for leave, the system will not allow to apply for full day leave. If we need to apply for full day leave, please delete the time log entry in the attendance system and then proceed to apply for leave. In the Reason box, enter the reason for the leave. In the Remarks box, enter your remarks optionally . In the Contact Number box, Enter contact number optionally if different from standard contact number (e.g. travelling overseas and getting a new number) Click Submit. The leave application will be added as new leave with a unique tracking number, and a notification for approval will be sent to supervisor. Edit Leave Application before Approval Employees can edit or cancel their leave application before approved by the authorized person. Authorized person who has been assigned with special permissions can edit the leave application before and/or after approval. Edit Leave Application Click (Edit button) in the Leave Details. The E-Leave window opens with the applied leave details. Edit the leave data where you want change. Click Save. The changed leave details will be updated in the Leave Details page. Cancel Leave Application Employees can click the cancel button on the leave application detail page to cancel leave before it is approved by supervisors. Leave Approval Process E-leave module is integrated with timesheet and payroll modules, thus every leave application in the system must be processed (approve/reject/cancel) based on the company approval workflow setup to generate correct payroll. For Special Edit which allows user with assigned permission to edit leave after approval, time approver need to re-approve the timesheet again a special edit was done on any of the leave in approved timesheet. Approve E-Leave To approve the applied leave, Click (Approve button) in the Leave Details. The E-Leave approve box opens. Click Approve to approve the E-leave. The status of the leave will be changed to “Leave Approved”. Reject E-Leave To reject the applied leave, Click (Reject button) in the Leave Details. The E-Leave reject box opens. Click Reject to approve the E-leave. The status of the leave will be changed to “Cancelled”. Special Edit The Special Edit option can be used to add the payment details of the applied leave. To add the payment details, Click (Special Edit button) in the Leave Details. A new window opens and shows the list of applied leaves. Note: Before adding the paid status details, read the important note given in the box. If timesheet with leave application had been approved, then a special edit was done on any of the leave approved in timesheet, time approver need to re-approve the timesheet again. If the applied leave comes under the paid leave means, enable Yes in the Is Paid If the applied leave comes under the unpaid leave means, enable No in the Is Paid. Click Update. Leave Configuration By HR In HRM system, HR need to set annual leave eligibility for each employee. For rest of the leave types, system will configure accordingly to follow the Ministry of Manpower (MOM) rules. Set annual leave eligibility in HRM leave eligibility page In the Employee Leave Details page, you can add the annual leave entitlement details of the employee. Click (Add button) in the Employee Leave Details. The Leave Details window opens. In the AL Entitlement box, enter the number of annual leave. In the Effective Date box, select the effective date of the annual leave. In the Remarks box, enter your remarks if any. Click Save. Click Next. The Key Employment Report page opens.  Annual Leave Configuration The Annual Leave Configuration tab in the HRM Master menu used to configure the carry forward leaves of the employee from previous year. Enable Global settings "checkAVLconfig" as true. Enable permission for the user to add available balance leave for the employees. Click Annual Leave Configuration. The Annual Leave Configuration page opens. Audit – The (Eye icon) provided in the Audit column used to track edits done in the annual leave configuration of the particular employee. Add the Carry Forward Leave Details Click (Add button) provided in the upper right-corner of the Annual Leave Configuration. The Edit Leave Configuration window opens. In the Employee Name box, select an employee from a drop-down list. In the Effective From box, select an effective date. In the Leave Count box, enter the leave count. In the Carry Forward Year box, select the carry forward year from the list of years. In the Carry Forward Count box, enter the carry forward count days from the previous year. Click Save. The carry forward count will be added and listed in the Annual Leave Configuration page. Edit the Carry Forward Leave Details If you want to edit any added carry forward leave count details in the Annual Leave Configuration page, do the following, Click (Edit icon) in the Edit column for the respective project. The Edit Leave Configuration window opens to edit the added details. Click any box where you want to edit the details, and then edit the details in the respective box in the window. Click Save. Delete the Carry Forward Leave Details If you want to delete any added carry forward leave details, you can use  (Delete icon) provided in the Delete column of the Annual Leave Configuration page. Click (Delete icon) for the corresponding carry forward leave details. You receive a notification message “Are you sure to delete a record?”. Click Yes to confirm deletion. Filter Any Carry Forward Leave Details If you want to filter the carry forward leave details of any specific employee, do the following steps, Click (Filter button) located on the Annual Leave Configuration. Once you clicked the Filter button, the filter box opens for the various columns in the page. Enter relevant detail in the respective column’s filter box to filter any particular employee’s details. Export the Carry Forward Leave Details You can export the added carry forward leave details in the Annual Leave Configuration page in both the pdf and excel formats. If you want to export the added carry forward leave details in the pdf format, click (Export to PDF button). The added carry forward leave details will be downloaded as a pdf file. If you want to export the added carry forward leave details in the excel format, click (Export to CSV button). The added carry forward leave details will be downloaded as an excel file. Public Holiday Off-in-Lieu Configuration If a public holiday falls on a non-working day, you are entitled to another day off by configuring off-in-lieu in HRM Master menu and for each employee under official information page. Enable showOffInLieuPH permission under Global setting. "showOffInLieuPH" Enable OffinLieu Permission in role for the users Click HRM and Master menu. Click PH Off-in-lieu Configuration Click Add Enter Off-in-Lieu date and Expiry date Click HRM and View all employees menu Click Employee and go to official information page Enable Off-in-lieu check box User/employees can apply off-in-lieu leave under Eleave Module. Normal Off-in-Lieu Configuration If an employee worked on Rest Day, the employee is eligible for Off-in-Lieu leave. By default, it is an unpaid leave. Using "Special Edit", HR user can change to paid leave. Set "showOffinlieu" flag to true Add Off-in-Lieu settings under company Save the settings with zero value. Apply Off-in-lieu leave under e-leave module for an employee By default, it is considered as unpaid leave. Click Submit. HR user can change to paid leave using special edit. Overtime (OT) Off-in-Lieu Configuration Select the Rest Day/Public Holiday• If an employee has worked 8 hours (current configuration 8 hours) or more, the tick button will be enabled under the      “Action” column. Initiate OIL Request• Click the tick button for OT entries that meet the eligibility criteria of 8 hours or more.• A popup window will open. Select Off-in-Lieu Option• In the popup window, choose the “Off-in-Lieu” option.• The system will automatically fetch the eligible days and proceed to create the OIL days. (Refer to Image 2) Verify the Created Record• Once the record is created:(a) The OT2 and Total columns values will be empty.(b) The Remarks column will display “Rest Day – OIL”. (Refer to Image 3) Image 1 Image 2 Image 3 Applying Off-in-Lieu (OIL) Leave• Navigate to the eLeave Apply screen to apply for leave.• Choose the leave type “Off-in-Lieu (OT)”.• While apply, you can verify that the employee has been granted paid OIL leave. (Refer to Image 4) Viewing OT Date in Leave Summary• On the Leave Summary page, you can view the actual time log OT date for the employee. Image 5 Viewing Off-in-Lieu (OIL) Records and Balances• Navigate to E-Leave → Off-in-Lieu (OT)                                                                                                                          Menu to view:o OIL records for all employeeso Leave balance details (Refer to Image 6) Image 6 Note – Time-Log Amendments• When attempting to recalculate, edit, or delete time log entries, the system will validate the record.o If leave has already been applied, no changes can be made. (Refer to Image 7)• To amend OT data in the time log, the applied OIL leave must first be cancelled or rejected. Image 7 Bulk Leave Approval System allows user to use bulk leave approval at E-Leave viewall page once user has the bulkApprove permission. MC attachments and information on employee's remaining entitlement for sick leave, hospitalisation leave, AL, off-in-lieu, childcare leave now available to users at a glance without having to click into each specific leave type. MC attachments are available for viewing instead of downloading at the E-Leave viewall page. NOTE: If you use the cursor to mouse over this button, system will display the steps on the screen to user on how to use the bulk leave approval. STEPS: 1. Choose the workflow status from the "Current Status" column.2. Select the records to be processed for the bulk action.3. Choose the workflow action from the drop-down list.4. Click the "Bulk Action" button to execute the action. To view attachment of leave records, click on this icon and system will display the attachment history window for user to preview the attachment. Leave Reports The below are the reports available in cuteOffice E-Leave: authorized users can export all employees leave application history data to excel, filters such as employee name, leave type, status etc. are provided. AL Balance Report: authorized users can check Annual leave balance and export AL balance report, filters such as the as of date, company and department, are provided. E-Leave Report E-Leave report can be accessed from the E-Leave menu only by the authorized users. In date filter (see above screenshot the yellow highlighted field), select a date range to view all leaves taken within the period selected. Select data in other filters such as leave type, current application status etc. if required. The leave applications that fulfill above step 1&2 filters will show in E-leave page. Click (Export to Excel icon) to export to excel report. AL Balance Report AL Balance report can be accessed from the E-Leave menu only by the authorized users In the date field, select the as of date to view leave balance. In company and department apply filter if any. Click search, The report shows the following details, Employee Id and name Date of Joining Type of Leave Leave entitlement No of available leaves including the annual leave effective to details Remarks Click (Export to Excel icon),the report can be exported to Excel. Settings Pro-rated Annual Leave Adjustment rules Pro-rated annual leave allocation can calculate either at the end of month or the start of a new month. By default, system will calculate prorated leave balance based on start of new month. To calculate prorated annual leave based on completed months, enable global settings "alLeaveCompletedMonthsOnly" by setting it to true. Leave Attachment Enable the flag " leaveShowAttachment" under global settings to attach file while applying leave. Planning Plan module enables user to do resource planning by single day or by date range, project, skill, service etc. Click Plan submenu in the HRM module landing page to enter into the Planning module. Once click on Resource Plan, you will see the below page called "Resource Planning". Click on this (marked in red) and you will see the options available in the resource planning. General Planning by dates To add new resource planning, Select the date range to plan and click Search plan. The list of employees are shown along with the date range. User can click on the cell for the date/employee and mark as A (see mark A in above screenshot) and it can be done for multiple employees on multiple dates who are to be planned for a project. Click Add Plan (By Marked) option in the top tool bar, to add plan for marked employee vs date window opens as below, In Project field, select project planed for the selected dates/employees. In Project Site field, enter or select project site. (if applicable) In Shift field, select shift name. In Skill field, select the skill in the which the person will be working as. (Some nature of job requires a person to work as worker or supervisor or engineer etc on different dates / projects) In Remarks field, enter remarks for the planning if any. In Auto Approval field, select Yes which is default Click Save to save planning data. After click Save, a message will pop up “Data Saved”, click close to leave the data range planning window. Once the planning data is saved, the data will be appeared in the resource planning screen, color code applied to differentiate projects, mouse over the planned cell, the details of the planning will show as below. Click on the Show Advance button to display more options on resource planning (see below screen). To delete the planned data, Option 1 Double click on the cell and click Delete button in the popup. Option 2: Click on the planned date to make the cell to show D symbol for planned dates and click on Show Advanced  and then Delete ( by Marked ) button. This will prompt a confirmation to delete and will delete multiple records in bulk. Add Plan (Date Range) Click on this button to add the project, shift etc for employee(s) as per below screen. System will show the selected employees. Click Save. Multi Task planning If an employee is required to work on more than 1 task each day, position the cursor on the cell and click until the alphabet is showing M (green cell) and click on this button. Update on project, shift and the timing required for this task. Once saved, you will noticed that the particular day cell shows 2 colors and there is blinking number indicated 2 i.e. 2 tasks for this day of this employee and when moused over the cell, you will see the details of the 2 jobs created for this employee of this selected day. Click on this button if you want to copy a plan to another employee(s). Refer to below screen. Click on this  button to display reports on planning. Others At the bottom page of the resource planning, system provide legend details for user’s reference. Special Settings List all employees in Plan Module with excluded Time or Both To list down all employees in the resource planning module who have exclude time/eleave as "Time" or "Both" in HRM page. Enable permission "listAllEmployeesInDropDown" in the Plan Module role to assign for the user Time Attendance The Time module in the cuteOffice application helps manage the time attendance details of employees within an organization. Below are key functionalities in the Time module: Capture Time Attendance from Devices Shift Management Projects List Management Interface with Leave System Generate Timesheet Approving Timesheet Calculating working time details to Generate Payroll Alerts and Reports If you want to navigate to the Time module, click the Time menu in the menu bar. The submenus of Time will be displayed. The Time menu consists the following sub menus: Time Log Geo Punch View Supplier Time Log Planning Planning Dashboard User Manual Time Log The Time Log submenu in the Time menu helps to manage the employee’s daily attendance. The logged in user must have assigned as the Time Keeper role or must have permissions to the specific Company and Department in order to view the employee’s attendance details from the respective company and department. Tip: You can check your permission details by clicking on the user name in the upper right corner and then clicking the My Profile option.     The Profile shows the details of your assigned roles. Based on the assigned roles, you can access the different functionalities in the Time Log. To navigate to the Time Log page, Click Time Log in the Time. The Time Log page opens with a list of employees including the attendance details. Time Log is integrated with the planning module, where the planning module refers to the combination of shift details in the Shift column and project details in the Project column. Note: If you want to view all the columns, click (Column icon) in the upper right side of the Time Log page. A list of columns will be shown. You can select the columns which you want to display in the Time Log page. The Time Log page shows the following fields, ID – Employee id Name – Name of the employee Date – Attendance date In – In time of the employee Out – Out time of the employee Normal Hour (NH) – Normal hour is calculated based on the in and out times and shift. Note: The maximum normal hour is decided by the added Shift based on the employee’s in and out time. If the shift is not selected, then the normal hour will not be calculated. To know how to add a shift, See the topic on “Shifts”. Over Time 1 (OT1) - The hours worked beyond the normal hour are considered as OT1 in normal days except public holidays and days marked as 0 working hours in shift. Note: The OT also depends on other parameters in shift such as minimum hour for OT. If minimum required hour for OT is configured as 1 hour and if the employee has worked for OT about 55 minutes, then the OT computed as zero. OT2 - The hours worked beyond normal hours are considered as OT2 in public holidays and days marked as 0 working hours in shift. Total Hours – The total hours are sum of normal working hours and OT. Late – If the employee’s entry time is later than the shift starting time, then the late time will be calculated and displayed in minutes. Days Worked (DW) – If the employee’s worked hours are equal to the shift hours, it will be considered as one worked day. If the employee’s worked hours are less than shift hours, it will be considered as half worked day (0.5). If the employee’s worked hours are less than four hours, it will be considered as zero (0) worked day. Shift – The Shift field shows the work schedule of the employee. Note: If the particular shift is selected for the current day, then the same shift will be updated automatically for the upcoming days. To select or change the shift, double click on the shift cell, and select the shift from a drop-down list. Waiting Time – If the employee is temporarily idle while waiting for further work, it will be considered as waiting time. Extra Computation (EC)- EC also refers to custom computation. EC will be used for computing additional payment. Project – The Project field shows the project that the employee is currently working on. Note: If the particular project is selected for the current day, then the same project will be updated automatically for the upcoming days. To select or change the project, double click on the project cell, and select the project from a drop-down list. Status – The Status field shows the employee’s time log status. Each status is explained in the lower side of the Time Log Mode – The Mode field shows the capturing mode of in and out times. Each mode is explained in the lower side of the Time Log Site – The Site field shows the name of site where the employee is working. Waiting Time Rest Over Time (WTROT) Action – The Action field shows the following two type of actions based on the in and out time entries. If the employee’s in and out time entries are not captured automatically, then (Add icon) will be displayed in the Action field. To manually add the attendance detail of the employee. Click (Add icon) for the respective employee. The Employee box opens.to manually add the attendance detail of the employee. Click (Add icon) for the respective employee. The Employee box opens. If you want to manually enter the attendance detail, select Manual Entry. The system automatically updated the in and out times based on the shift detail. If the employee is absent, select Absent. If the employee gets a paid off in lieu off another working day/hour, select Paid OFF. If the employee gets unpaid off, select OFF. If you want to delete any time entries of any employee, click (Delete icon) in the Action field for the respective employee. The Confirm dialog box opens with the notification message, “Are you sure to delete a record?”. Click Yes. The selected time entry record will be deleted. Waiting Time Normal Hours (WTNH) Edit – If you want to edit WTNH, enable the checkbox provided in the WTNH Edit Map – shows the map details if the employee did geo punch. Time In Location & Time Out Location – shows geo punch address of time in and time out location if the employee did geo punch. View Time log If you want view the attendance details for the particular day, choose the respective day in the calendar. Note: The calendar has a date range selector, so that you need to select two days that is From and To days. If you want to select a single day, select From and To days as same day. If you want to view the attendance details of a particular employee for several days e.g. one month, you must select the date range including the particular department and employee. Select the date range in the calendar. Select a department that the employee belongs to. Select the employee. Note: Once you have selected the employee, the Paycycle option shows the paycycle details of the selected employee. The Time Log page shows the attendance details of the employee for the selected date range. Filter the Time Log Details If you want to filter the time log details for any particular company and project, do the following steps, Click (Filter icon) in the Time Log. The Company and Project filter boxes open. In the Company filter box, select a company from a drop-down list of companies. In the Project filter box, select a project from a drop-down list of projects. Click Search. The filtered time log details are displayed based on the selection of company and project. Print the Timesheet You can print and view the timesheets of the particular employee by using print option provided in the upper right-corner of the Time Log page. To print and view the timesheet, Select the date range in the Calendar. Select an employee in the Employee Click (Print icon). The timesheet will be downloaded and displayed. Export Timesheet You can export the timesheet in the Time Log page in the pdf and excel formats. If you want to export the timesheet in the pdf format, click (PDF icon). The timesheet will be downloaded in the pdf format. If you want to export the timesheet in the excel format, click (Excel icon). The timesheet will be downloaded in the excel format. Export a CSV File for Payroll Generation You can export the timesheet as a CSV file for generating the payroll. To export the timesheet, Click (CSV Export button) in the lower side of the Time Log. The CSV Generation window opens. In the Company box, select a company from a list of companies. If you want to export the timesheet for 1st to End of Month (EOM), select the 1st to EOM If you want to export the timesheet for 26th to 25th, select the 26th to 25th Select the month for which you want to export the timesheet details. Click Generate. The timesheet details are downloaded as a CSV file. Print Timesheet for Multiple Employees If you want to print the timesheet for the multiple employees, Click (Print button) provided in the lower side of the Time Log. The Print (Multiple Employee) window opens. In the Company box, select a company from a list of companies. If you want to export the timesheet for 1st to End of Month (EOM), select the 1st to EOM If you want to export the timesheet for 26th to 25th, select the 26th to 25th In the Department box, select a department from a list of departments. Select the month for which you want to export the timesheet details. Click Generate. The timesheets are downloaded for the employees of the selected department. Edit Time log Edit In Time, Out Time, Normal Hours, and Over Time Note: In order to edit the time entry, you must be assigned for Edit Auto Time Permission or you must be assigned as the Time Keeper. If you want to edit the in time, out time, normal hours, and over time entries, which are captured from attendance devices automatically, do the following steps, Double click on the respective cell where you want to change, and edit the time entries. Once you have edited the time entries, you must enter the remarks to explain why you have edited the auto captured time entries. To enter remarks, double click on the respective Remarks. The Remarks box opens with a list of reasons. Select the appropriate reason in the Remarks. The Remarks will be updated. Manually Add Attendance Details Add attendance data for Multiple Employees on a Single Day If multiple employees have the same time entries for any day, you can add the attendance details of all the employees together. To add the attendance details, do the following steps, Click (Manual Entry Button) provided in the Time Log. The Employee window opens with a list of employees. Select the employees for whom you want to add the attendance details. Click Add to Time Log. The Employee box opens, Select the category from the category list. The attendance details will be added for all the selected employees. Add Attendance Details of an Employee for Multiple Days If a single employee has the same time entries for multiple days, you can add the attendance details of all the days together. To add the attendance details, do the following steps, Click (Manual Entry Button) provided in the Time Log. The Time Log Manual Entry – an Employee Multiple Dates window opens. In the Date Range box, select the dates range. In the Employee box, select an employee from the list of employees. In the Time In box, enter the in time. In the Time Out box, enter the out time. In the Shift Name box, select a shift from a drop-down list. In the Project box, select a project from a drop-down list. In the Remarks box, enter your remarks if any. In the Site box, enter the site name. Click Create. The attendance details will be added for the selected employee. Bulk Change The Bulk Change option in the Time Log page can be used to make changes in the attendance details of multiple employees in bulk. To use bulk change, Select the employees for whom you want to make changes in time entries. See the below figure. Navigate to the Bulk Change option provided in the lower side of the Time Log    3. Click on the Bulk Change. A list of options to be edited opens.    4. Select the options which you want edit. Once you have selected the options, the selected option will be displayed in the right           side.    5. For example, if you have selected the Time In and Time Out options, , the time in and time out bulk update window will pop          up, you need to enter the in and out times in the respective Time In and Time Out fields.    6. Click Update Changes. The time entries for the selected employees will be changed. Bulk update of a Project under the time log for Multiple employees on a specific date Click “A Date Multiple Employees” button in the time log . A window will open to select Project, Supplier company and Employees to update for a single date. Choose the specific project and Supplier company from the drop-down list. Based on the previous day time log, the employee names will be listed. If the PH or non-working day falls on the previous day, the time log data from the last working day will be considered for the project update. Hold the “Ctrl” key and select multiple employees. Click “Add to Time log” Another window will open to choose Manual entry category Click “Create” to create records in the time log. Recalculate the Timesheet When you do changes in the timesheet of any employee, for example changes in In time, Out time, OT, and Waiting time, you need to recalculate the total work hours after made changes in the timings. To recalculate the total work hours, Select the respective time logs where you have done changes in the timings. Click (Recalculate button) provided in the Time Log. According to the changes you have done in the time log, the total hours will be calculated and updated in the same. Review and Approve Time Log The timesheet can only be reviewed or approved by the person who has granted with assigned permissions. The "approve" permission can overwrite the "review" permission, that time sheet approver can approve the timesheet without reviewing it. Review the Timesheet Review option provided in the Time Log page helps the reviewer to review the in and out times of the employee. To review the timesheet, Select the dates you want to review. Click (Review button). The timesheet is reviewed successfully and the status is changed as Reviewed in the Status column of the Time Log page. Approve the Timesheet Once the timesheet is reviewed by the reviewer, then timesheet will be ready for approval. To approve the timesheet, Select the date range in the calendar. Select a department and an employee for whom you want to approve the timesheet. The timesheet opens for the selected employee. Select the respective records which you want to approve. Check whether the Time, Shift, and Project details are entered properly. Click (Approve button). The timesheet is approved successfully and the status is changed as Approved in the Status column of the Time Log page.   Tip: Make sure that all the attendance records should show the individual status as Pending in the Status column for approving the timesheet. If the Summary field shows the status as Ready For Approval which means the timesheet is ready for the approval. If the Summary field shows the status as INVALID which means that the time attendance records are not yet ready for approval. The reason may be the records are incomplete due to missing of the Time, Shift, and Project details and so on. Timekeeper personal shall fill up attendance details accordingly. The Summary field shows the following summary details of the employee’s time attendance: Total working days in the month of worked days of the employee of holidays Paid and un paid leaves of the employee Total NH, OT, and waiting time This summary details helps you to know how much time is spent on what project by your employees. Edit the Time Log after Approval You can edit the time log details even after approval with permission. Once the changed has done, then the record still needs to be approved again by the approver. Note: Make sure that you have been granted with the Change Project Approved permission to change the project even after the approval.  If you have the Edit Approved permission, you can modify each time log details even after the approval. Supplier Time Log The Supplier Time Log submenu in the Time menu helps to manage the daily attendance of the external employees who are working under the contract basis. This type of employees is called as suppliers. The logged in user must have assigned as the Time Keeper role or must have permissions to the specific Company and Department in order to view the supplier’s attendance details from the respective company and department. Enable permissions such as "externalEmployee" and "supplierTimeLog" to add Supplier Workers and view attendance in the Time log. To navigate to the Supplier Time Log page, Click Supplier Time Log in the Time. The Supplier Time Log page opens with a list of suppliers including the attendance details. The Supplier Time Log page shows the same fields as in the Time Log page. If you want view the attendance details for the particular day, choose the respective day in the calendar. Note: The calendar has a date range selector, so that you need to select two days that is from and to days. If you want to select a single day, select start and end days as same day. If you want to view the attendance details for several days e.g. one month, you must select the date range including the particular department and supplier employee. The Time Log page shows the attendance details of the employee for the selected date range. Select the date range in the calendar. Select a department that the employee belongs to. Select the employee. The view/filter/print/edit/review/approve procedures in Supplier Time Log are same as Time Log Shifts Shift plays a major role in calculating the timesheets for the employees. The Shifts tab in the Time menu is a master data of all the details of shifts. In each shift, daily working hours requirements and rules of computing the working hours are configured. The added shift details will be automatically integrated with the time log details. Users can edit shift master data with the right permission assigned. Add a Shift To add a new shift, Click (Add button) provided in the upper right-corner of the Shifts. The Shifts window opens and shows the days in a week in the left side, so you can configure the shift for each day. In the Shift Name box, enter the shift name. If the employee is working in the night shift, enable Yes for the Night Shift Click the day for which you want to add the shift details. In the Shift Time field, set the shift starting and ending times in the From and To In the First Break field, set the break starting and ending times in the From and To Note: If you want to add another break, click  (Add icon) and add another break timing. Normal hour will be calculated by the deduction of break timings from the time between the shift start and end times. In the Grace Period box, enter the grace period minutes. Grace Period - If the employee is allowed to clock in late without affecting the normal hour calculation, enter the grace period time range. The default value is 0 minutes. For example, in above screenshot, if an employee clocks in at 8.35am for the shift starting 8.30am, they will lose 30 minutes(rounded off)  if grace period is set as 0. But if grace period is 10 minutes, then the time in will be computed as 8.30 even though the staff is late for 5 minutes. In the Round Off Min box, enter the round off minutes. Round Off Minute – If the employee clocks in by late even after the grace period, then the system will extend the normal working hours based on the round off minute you set. For example, the round off minute is set as 30 minutes and the grace period is 10 minutes. If an employee clocks in at 8.41, it will be rounded off to 9.00 AM as the round off is set to 30 minutes. If the employees need to work for only half-day, enable Yes for the Half Day In the Crop Time in box, enable Yes to round off when doing the worked hours calculations. In the OT Minimum box, enter the minimum OT time. If the employee works beyond the normal working hours then the extra working time is considered as an over time. For example, the OT minimum is set as 30 minutes. If an employee works for extra time about 15 minutes, then the OT will be considered as 0 minutes because the minimum OT period is set as 30 minutes. In the NH From and NH To boxes, enter the normal hour from and to ranges. . In the Waiting Time box, enter the waiting of the employee. Waiting Time – If the employee is temporarily idle while waiting for further work, it will be considered as waiting time. In the Deduct OT box, enter the deduct OT time. Premium OT ( 1.5 times/2 times pay ) after the configured hours based on the settings. 16. If you want to apply the same shift for all days, click Apply to All. The added shift details will be applied for all days. 17. Click Save. The shift is added and listed in the Shifts page. View the Added Shift Details If you want to view the added shift details, click (Expand icon) of the respective shift. The Shifts page shows the details of the selected shift. Edit the Shift Details If you want to edit any added shift details in the Shifts page, do the following steps, Click (Edit icon) in the Edit column for the respective shift. The Shifts window opens to edit the added shift details. Click any box where you want to edit the shift details, and then edit the details in the respective box in the Shifts Click Save. Delete Any Shift If you want to delete any added shift, you can click  (Delete icon) provided in the Delete column of the Shifts page, You receive a notification message “Are you sure to delete a record?”. Click Yes to confirm deletion. Filter Any Shift If you want to filter any particular shift from the list of added shifts, click (Filter button) located on the Shifts. Once you clicked the Filter button, the filter box opens for the various columns in the page. Enter relevant detail in the respective column’s filter box to filter any particular shift. Export the Shift Details You can export the added shift details in the Shifts page in both the pdf and excel formats. If you want to export shift details in the pdf format, click (Export to PDF button). The shift details will be downloaded as a pdf file. If you want to export shift details in the excel format, click (Export to CSV button). The shift  details will be downloaded as an excel file. Holding Raw Time Holding Raw Time option in the Time menu used to resynchronize the unprocessed time records of the employee. Raw time refers to data received from attendance device. Resynchronize Raw Data To manually resynchronize attendance data from device, Click Holding Raw Time in the Time. The Holding Raw Data page opens. The page shows the list of employee’s time records which has not been synchronized. By searching the Attendance ID of the employee, select the time records which you want to resynchronize. Then click "Re Sync" button on the top right. The selected time records will be synchronized to the Time Log. Note: If one Attendance ID is selected, the time records for different dates will be synchronized. There is no need to select each date for the same Attendance ID. Export the Unprocessed Time Record Details You can export the unprocessed time record details in the Holding Raw Data page in the excel format. Click (Export to CSV button). The unprocessed time record details will be downloaded as an excel file. Time Reports The Time Reports menu used to view the reports related with the time log details of the employees. Click the Time Reports menu in the menu bar. The submenus of Time Reports will be displayed. The Time Reports menu consists the following sub menus: Time Log Summary Manhour Monthly Manhour Current Projects Time Log Summary The Time Log Summary tab in the Time Reports menu shows the time log summary report of the employees belong to the particular department in a company. View the Time Log Summary Report To view the time log summary report, Click Time Log Summary in the Time Reports. The Time Log Summary page opens. The Time Log Summary page contains the following fields: Emp No – Employee number Name – Employee name Status – Shows the approval status of the timesheet that is whether the timesheet is approved or not. Calendar Working Days (CWD) – The CWD field shows the total number of working days in the selected month. Payable Working Days (PWD) – The PWD field shows the total number of days worked by the employee in the selected month. NH – shows the normal working hours. OT1, OT2, OT3 – shows the over time. Leave Applied (Days) – Number of leaves applied by the employee Absent (Days) – Number of absent days OFF (Days) – Number of OFF Paid Leave – Number of paid leaves Un paid Leave – Number of unpaid leaves Approved by – Name of a person who has approved the leaves Approved Date – Date when the leaves has been approved In the Company box, select a company. In the Year and Month box, select a month and year for which you want to view the time log summary report. In the Pay Cycle box, select a pay cycle. In the Department box, select a department from the list of departments. Click Search. The time log summary report is displayed for the employees of the selected department. Export Time Log Summary Details You can export the time log summary details in an excel format. Click (Export to CSV button). The time log summary details will be downloaded in the excel format. Generate Bulk Timesheet Generate option provided in the Time Log Summary page helps to manually generate the bulk timesheets. It helps to ease the bulk timesheet generating operation. To generate the timesheet, Note: You can generate the bulk timesheets together only for the approved timesheets. Select the employees whom you want to generate their timesheet. Click (Generate button). The bulk timesheet will be generated and the (Download icon) will be enabled in the Download column. Download Time Log Summary Details If you want to download the time log summary details for all the employees, select the employees and click (Download button) provided in the upper side of the Time Log Summary If you want to download the time log summary details for any individual employee, click the respective(Download icon) provided in the Download Man Hour Report A man-hour is the average amount of work that one employee can do in an hour. Man-hour report are used to view how long jobs took, or how many employees are involved to do a job in a particular time. The Man Hour Report tab in the Time Reports menu used to view the man hour report of the employees. To view the man hour report, Click Man Hour Report in the Time Reports. The Man Hour Report page opens. In the Calendar box, select the date range for which you want to view the man-hour report. In the Project box, select a project from the list of projects. Click Search. The man-hour report is displayed for the selected period and project. The Report shows total man hours and list of employees including their individual manhours. Monthly Man Hour Report The Monthly Man Hour Report tab in the Time Reports menu used to view the man hour report of the employees on a monthly basis. View Monthly Man Hour Report To view the monthly man hour report, Click Monthly Man Hour Report in the Time Reports. The Monthly Man Hour Report page opens. The Monthly Man Hour Report page contains the following fields: Customer – shows the name of the customer Vessel Name – shows the name of vessel where the employees worked Mechanics – shows the total number of employees involved in the work Total Man Hour – shows the total man-hour In the Calendar box, select the date range for which you want to view the monthly man-hour report. Click Search. The monthly man-hour report is displayed for the selected period and project. Export Monthly Man Hour Report You can export the monthly man hour report in the pdf and excel formats. If you want to export the monthly man hour report in the pdf format, click (Export to PDF button). The monthly man hour report will be downloaded in the pdf format. If you want to export the monthly man hour report in the excel format, click (Export to CSV button). The monthly man hour report will be downloaded in the excel format. Current Projects The Current Projects tab in the Time Reports menu used to view the details of customer’s projects currently working by the company. View Current Projects To view the current projects, Click Current Projects in the Time Reports. The Current Projects page opens. The Current Projects page contains the following fields: Main Code – shows the company code Vessel Name – shows the name of the currently working vessel project Customer Name – shows the customer name Department – shows the department name Start Date and End Date – shows the starting and ending dates of project Total_MHr – shows the total manhour Status – shows the status of the project In the Customer Name box, select the name of a customer. In the Type field, if you want to view the current status for commercial projects, select Commercial. If you want to view the current status for overhead projects, select If you want to view the current status for both commercial and overhead projects, select Both. Click Search. The status of the current projects is displayed for the selected customer and type. Export Current Project Details You can export the current project details in the pdf and excel formats. If you want to export the current project details in the pdf format, click (Export to PDF button). The current project details will be downloaded in the pdf format. If you want to export the current project details in the excel format, click (Export to CSV button). The current project details will be downloaded in the excel format. Time Log Settings Time log Prioritize Shift NH Cute Office automatically takes into account NH from both the Minimum and Shift working hours.  The system will give priority to the minimum working hours if they exceed the shift's NH; if not, the shift will be given priority if the NH in the shift is the highest. To prioritize shift even hours when minimum working hours are greater, a new setting called tmShiftTakesPriorityForNHHrs has been created. In order to make it possible, enable the below setting as "true". Enable Settings to prioritize shift in NH calculation. Change the value to "true" in the global admin settings for " tmShiftTakesPriorityForNHHrs " and save the changes to activate the feature. Maximum round off for Out punch Client request to have forward round off for out punch as employees punch a minute or couple of mins before shift out time, system consider it as half working day. To avoid this introduced new setting for ceiling the out entry in the time log by shift. Step 1:   Settings to Enable Max Round off mins in Shift Master Change the value to "true" in the global admin settings for "tmShiftShowMaxRoundOffForTimeOutEntry" and save the changes to activate the feature. Step 2:  Maximum round off mins in Shift master Add the maximum round off minutes to the "Max Round Off for out Entry" field under HRM -> Master -> Shifts -> Edit for time out and Save Shift. Ex: If Shift Out time is 06:00 pm and Max Round Off for out entry is 30 mins as per above screen, Employee actual time out is 05: 32pm -> system consider it as 06:00pm Employee actual time out is 06: 00 pm -> system consider it as 06:00pm Employee actual time out is 06:23pm -> system consider it as 06:30pm It’s a forward round off for out time only. Capture First Clock in and Last Clock out for multiple project entry                                                                            System automatically takes first clock in and last clock out to calculate total number of hours spend in a day for multiple check in and check out without considering it as a Night Shift.                                                                                                Step 1: Go to company settings and edit nightShiftNotApplicable. Change the flag to true.                          Step 2:  Filter overWrite TimeOut and change the flag to true.           These two settings help to calculate normal hour and overtime hours based on the first clock in and last clock out in a day               without considering it either night shift or next day.      Note:  Multiple clocks in can happen before 12 am of the next day. Orelse system will calculate next day for last clock in after                      12 am of the next day. Enable Normal Hours according to Shift time Normal hours calculated based on the shift time. Ex: Shift time 9 am to 6 pm Configure - NH from 6hrs to 8 hrs (consider as one day). If the employee clock out after completing 6hr and come for work at 9 pm on the same day. The system will not deduct 2 hrs as NH to fulfill NH 8hrs. From 9pm onwards, it will consider as overtime. Enable Auto Time out If an employee forgot to clock out, the scheduler runs the next day at 5-6am to update the clock out time on the previous days' time log, provided the employee did not clock out. Enable the below global settings to "true", by default "false" will be available. In the time log, Mode shows "S". Premium Over Time If client have extra shift and rate various from overtime rate for both weekdays and weekends, total hours of Premium Over Time (POT) will be calculated automatically in the time log. Steps Enable POT under Global settings Enable POT under Shift Enter the start time of Premium Overtime inside the Shift to consider as cutoff time. Additional POT column will be available in the time log to calculate the total hours worked by the employee after the cutoff time given in the Premium Overtime shift and pushed to it.  Display EC(2x) can change using the below Global settings The rate will be calculated accordingly by the pay code generated for POT. Configure POT under Timelog Extra Shift in Payroll Admin Settings. Off Day Configuration If an employee works on an "Off day" (basically rest day) at the employer's request, the employee will be paid 1.5 times the basic pay. To configure "Off day" for 1.5 times basic pay: Enable "enableOffDay" flag in the global settings Under HRM Minimum Working Hours, click add and configure the off day. Click Save. Go to Time Log and add an entry for the off day. The total hours will appear in the OT1 column to calculate 1.5 times the basic pay in the payroll. Enable Leave & Absent Report To view Leave & Absent Report, enable permission "time - eleaveAbsentReport".   Enable ISRP Time Sheet To view ISRP Time Sheet, enable permission "Time- importTimeLog".                                                                                  Enable A/D Type To view header A/D type in Time log, enable permission "allowTimlogAdditionDeduction".                                                                                                         Geopunch Capture attendance using Mobile App. The geofencing and biometric validations are optional App Installation Install the App cuteOffice2A by searching cuteOffice2A and install the App. Alternatively use the links below to install. iOS Devices https://apps.apple.com/us/app/cuteoffice2a/id1535384738 Android Devices https://play.google.com/store/apps/details?id=com.cutech.cuteOffice2A&pcampaignid=web_share Open the App. When opening the app for the first time, click continue at this background location prompt. If you click Exit then the app will be closed. The application needs to capture the location for attendance purposes. Read the Privacy Policy and Click Close Next the App will ask you for permissions to access location on your device, click Allow all the time. First time, as one time exercise, it is mandatory to enter the correct Application URL to access The URL can be retrieved by the client code also. Contact your HR for the client code. Enter the code and click Get URL to fill the URL directly. Otherwise enter https://***.cuteoffice.net  (Get the correct URL from your cuteOffice administrator or HR) Click Save. User may need to restart the App after entering the URL. Register device for attendance Click Attendance Icon. Click Allow All the time Click Allow the App to access Click Ok to register Enter your name and employee ID and click Register. Click Ok to restart the application. Inform your HR to activate the device. (See the last section in this document on how to activate) Once the device is activated, the below window will open Please click on the highlighted icon to do the sync on the mobile to see the project list (depends on the device activation as per below point) and profile image. Check In Open the App. Don’t login Click Attendance icon. Select project Click Check in Take Photo when camera is launched. Attendance taking is completed.Data Shown in Recent PunchKeep the App open until the punch status is green so that it syncs to the server. Check Out Do the same but click click Check Out button. Activating the Device Click on Masters - Devices The device that are on Red color locked ones are not activated yet. The user particulars has the details entered by the user when registering such as their name/employee number etc. Click the Edit button Select the employee name and click the Active Toggle. Finally Save. Restricting Projects The list of projects shown to the end users on their phone is decided by the company / department / project selection in this window. To show all the projects from all companies, simply select all the companies and dont select any department / project. Leaving the project empty will make all the projects available to the users. If only certain projects to be seen by the end user, select the project that has to be shown. Finally click Save. Payroll Payroll Overview The Payroll module in the cuteOffice app involves everything having to do with the process of paying employees and filing employment taxes. It supports all necessary payroll features such as pay slips, Tax filing, CPF submissions, Giro bank files, and payroll reports such as payroll journals, summary reports, etc.. The solution is able to generate compatible files to submit to CPF board, IRAS and all the banks in Singapore for employee’s salary transfer (including online bank GIRO). Functionality present in the Payroll module including: Payroll Master Paycycle Paycode Working Day Bank List Payroll Operation Generate and Approve Payroll View and Print Payslip via Portal or Mobile App Email Password Protected Payslip to Employees Generate CPF File Including Details like CPF, CDAC, SINDA etc. Generate Online Bank GIRO file to all the banks in Singapore AIS File Generation: IR8A/ IR21/ IR8S/ Appendix A forms etc. Inclusion of Foreign Worker Levy/ SDL etc. Reports Pay Slip Payroll Journal Report Payroll Register Report Payroll Summary Report Cheque Register Report Donation Report Liabilities Report Yearly Payroll Report Generate CPF Submission File Generate GIRO Bank File AIS reports Payroll Master Pay Cycle Pay Cycle determines the Period that employees are paid in. It determines how often payroll is run and the specific date that employees are paid on. These pay cycles are payment frequencies (monthly, semimonthly, weekly, or biweekly) defined by start and end dates in the system calendar. For example, if a pay cycle is monthly, employees may get paid with different scenarios depending upon the company policy: 1st to end of the month, Paid on 7th of the following month 26th of previous month to 25th of current month, Paid on 1st of the following month. 1st to end of the month but cutoff for payroll computation is 24th of current month and Paid on 1st of the following month.. 1st to end of the month, Paid on 1st of the month with partial amount and 7th of the month with rest of the amount. Click Pay Cycle in Masters, the Pay Cycle page opens. Add a Pay Cycle If you want to add a pay cycle, Click (Add New button) in the Pay Cycle. The Pay Cycle window opens. Note: The fields notified with a symbol (*) are mandatory. You must enter the relevant details in those fields before saving. In the Name box, enter the name of a pay cycle you want to add. In the Value box, enter the value of the pay cycle. In the From Date and To Date boxes, select the from and to dates of the pay period. Note: if you want to add an end of the month as To Date automatically, select the checkbox of the End of the Month option. In the Cut-off box, select the total number of cut-off days. Note: If you want to take previous month payroll, select the checkbox of the Take Previous Month Payroll option. For example, the employer wants to calculate the monthly salary based on the cut-off date format that is from 1st to 24th with the approved Time Sheet and for the remaining days with Full Pay. If any leave has taken in the days which are paid fully, the deduction will be done in the next month pay. To add the pay cycle for the cut-off date format, In the From Date and To Date boxes, select the from date as 1 and to date as 24. In the Cut-off box, select the cut-off date as 24. Select the checkbox of the Take Previous Month Payroll In the Remarks box, enter your remarks if any. In the Company box, select a company from a list of companies. Note: If you want to select all the companies in the list, select the checkbox of the ALL. Click Submit. The pay cycle is added and listed in the Pay Cycle page. Edit a Pay Cycle You can edit the details of the added pay cycle by using edit option provided in the Edit column of the Pay Cycle page. To edit the added pay cycle details, Click (Edit icon) of the respective pay cycle you have added. The Pay Cycle window opens with the added pay cycle details. Edit the pay cycle details where you want. Click Save. Delete a Pay Cycle You can delete the added pay cycle by using (Delete icon) provided in the Delete column of the Pay Cycle page. Filter a Pay Cycle If you want to filter any pay cycle in the Pay Cycle page, you can use (FILTER button) located on the Pay Cycle page. Pay Code Pay Codes are labels used to identify and park the various parts of the salary into appropriate group for financial records. Some of the standard pay codes has been already created in the application by default and you can use the pay codes as it is. You can also create new pay codes by using this Pay Code feature. The added pay code will be used in the further payroll process. The Pay Code tab in the Masters submenu helps you to add a pay code. Click Pay Code in the Masters. The Pay Code page opens. Add a Pay Code To add a pay code, Click (Add New button) in the Pay Code. The Pay Code window opens. Note: The fields notified with a symbol (*) are mandatory. You must enter the relevant details in that fields before saving. In the Pay Code box, enter the pay code. In the Description box, enter the description for the added pay code. In the General Ledger Account (GL A/C) Code box, enter the general ledger account code. In the Pay Type and Attitude fields, select the appropriate options you want from the given options based on the suitable conditions given below： If you select the Pay Type as Earning and the Attitude as Positive, the amount that will be earned by the employee from Salary Paid Leave Advance Against Salary Over Time Allowances Bonus and so on. If you select the Pay Type as Earning and the Attitude as Negative, the amount that will be deducted from the employee’s earning is for Unpaid Leave Advance Salary Deduction Absent deduction and so on. If you select the Pay Type as Deduction and the Attitude as Positive, the amount that will be deducted from the employee’s earning is for Donations such as SINDA, CDAC, MBMF, ECF and so on Withhold Tax Any other deductions like fines.   6. In the Central Provident Fund (CPF) field, if the employee is eligible for CPF this will attract the CPF, click Yes else click No.   7. In the Taxable field, if the employee is eligible for tax deduction, click Yes else click No.   8. In the Wage Category box, select the appropriate wage category you want from the given categories.   9. In the Pay Pattern field, select the appropriate pay pattern you want from the given options. 10. In the IR8A Form Group box, select the appropriate group you want from the given options. 11. If the added pay code is for allowance, select the checkbox of the Is Allowance 12. If the added pay code is for deduction, select the checkbox of the Is Deduction 13. In the Remarks box, enter your remarks if any. 14. Click Submit. The pay code is added and listed in the Pay Code page. Edit a Pay Code You can edit the details of the added pay code by using edit option provided in the Edit column of the Pay Code page. To edit the added pay code details, Click (Edit icon) of the respective pay code you have added. The Pay Code window opens with the added pay code details. Edit the pay code details where you want. Click Save. Delete a Pay Code You can delete the pay code by using (Delete icon) provided in the Delete column of the Pay Code page. Filter a Pay Code If you want to filter any pay code in the Pay Code page, you can use (FILTER button) located on the Pay Code page. Import Multiple Pay Codes You can import multiple pay codes together by using import option provided in the Pay Code page. Before doing import, Create a template in an excel worksheet as in the Pay Code Add the details of pay code in the excel worksheet and save the excel worksheet in your computer. Click (Import button). A new window opens to upload the excel worksheet. Click Choose File to import. Select the excel worksheet which you want to upload. Click Upload. The pay code data are imported in the Pay code page successfully. Working Day Working days can vary for different types of staff based on how many days they need to work in a week as per their contract. Here you can configure the working days and assign them to employees to compute the salary details. The Working Day tab in the Masters submenu used to add the working day table code including the working days in each month of the particular year. The added working day table code will be used in the further payroll process. Click Working Day in the Masters. The Working Day page opens. Add a Working Day Table Code If you want to add the working day table code, Click (Add New button) in the Working Day. The Working Day Information window opens. Note: The fields notified with a symbol (*) are mandatory. You must enter the relevant details in that fields before saving. In the Working Day Table Code box, enter the code for the working days you want to create. In the Current Year box, select the year for which you want to add the working day code. In the Description box, enter the description for the added working day code. From January to December boxes, enter the number of working days for each month. In the Company box, select a company from a drop-down list. Note: If you want to select all the companies in the list, select the checkbox of the ALL. Click Submit. The working day table code is added and listed in the Working Day page. Edit the Working Day Table Code You can edit the details of the added working day table code by using edit option provided in the Edit column of the Working Day page. To edit the added working day table code details, Click (Edit icon) of the respective working day table code you have added. The Working Day Information window shows the added working day table code details. Edit the working day table code details where you want. Click Save. Delete a Working Day Table Code You can delete the working day table code by using (Delete icon) provided in the Delete column of the Working Day page. Filter a Working Day Table Code If you want to filter any specific working day table code in the Working Day page, you can use (FILTER button) located on the Working Day page. Employer Banks List The Banks List tab in the Masters submenu helps you to add all the bank account details of the company that are used to pay salary to staff. Click Banks List in the Masters, the Banks List page opens. Add a Bank Account To add a new bank account, Click (Add New button) in the Banks List, the Bank window opens. Note: The fields notified with a symbol (*) are mandatory. You must enter the relevant details in that fields before saving. In the Bank box, enter the bank name. In the Description box, enter the description for the added bank. In the Code box, enter the bank code. In the Account Number box, enter the bank account number. In the Account Type box, enter the type of bank account. In the Branch Code box, enter the branch code of the bank. In the Pay Mode box, select the payment mode. Click Submit. The bank account details are added and listed in the Banks List page. Edit the Bank Account Details You can edit the details of the added bank account by using edit option provided in the Edit column of the Banks List page. To edit the added bank account details, Click (Edit icon) of the respective bank account you have added. The Bank window shows the added bank account details. Edit the bank account details where you want. Click Save. Delete a Bank Account You can delete any added bank account by using (Delete icon) provided in the Delete column of the Bank List page. Filter a Bank Account If you want to filter any bank account in the Bank List page, you can use (FILTER button) located on the Bank List page. CPF List CPF list shows CPF contribution rate by different age group/categories etc. Payroll Prerequisites The Payroll module in the cuteOffice app is fully integrated with other modules such as HRM, E- Leave, and Time. The below diagram explains how the Payroll module is in integrated with other modules. The employee’s information added in the HRM, Time and E-leave modules will be automatically synchronized with the Payroll module. The payroll can be processed only for those staff who are registered in the HRM module. Along with the employee registration, the below information is also mandatory for payroll processing: The employee’s pay eligibility details Salary information Leave entitlements Minimum working hour configuration Pay cycle processing details Payroll Admin Settings The Settings tab in the Admin submenu is a pre-defined setup that will be used in generating the payroll. Once you have added the list of pay codes in the Masters submenu, the added pay codes will be listed here to select one of which against the pay items. If you set the respective pay code for the following terms, the same pay code will be reflected in future payroll processing. Click Settings in the Admin, the Settings page opens. In the Monthly box, select a pay code from the list of pay codes for monthly payment. In the Daily box, select a pay code from the list of pay codes for daily payment. In the Hourly box, select a pay code from the list of pay codes for hourly payment. In the OT1 box, select a pay code from the list of pay codes for OT1. In the OT2 box, select a pay code from the list of pay codes for OT2. In the OT3 box, select a pay code from the list of pay codes for OT3. In the Annual Leave box, select a pay code from the list of pay codes for annual leave. In the Sick Leave box, select a pay code from the list of pay codes for sick leave. In the Non-Working Days box, select a pay code from the list of pay codes for non-working days. In the CDAC box, select a pay code from the list of pay codes for CDAC. In the MBMF box, select a pay code from the list of pay codes for MBMF. In the SINDA box, select a pay code from the list of pay codes for SINDA. In the ECF box, select a pay code from the list of pay codes for ECF. In the C_CHEST box, select a pay code from the list of pay codes for C_CHEST. In the Bonus box, select a pay code from the list of pay codes for bonus. In the PH_OT DAY box, select a pay code from the list of pay codes for PH_OT day. If you want to take previous month OT, click the checkbox of the Take Previous Month OT If you want to set the PH OT pay based on the day rate, click the checkbox of the Is PH _OT Pay in Day Rate (Monthly, Daily) If you want to pay for extra working days, select the checkbox of the Pay for Extra WD Rest day OT (ROT) is paid at 2 times rate by default; however, it can be paid at 1.5 times rate. This can be configured by clicking the ROT 2 times check box. Click Submit. The payroll admin settings will be saved and updated in system. General Payroll Process Time module in the cuteOffice application automatically synchronizes the Timesheet of all the employees with the Payroll module. E-Leave module in the cuteOffice application automatically synchronizes the attendance and leave details of all the employees with the Payroll module. HRM module synchronizes the pay eligibilities of the employees with the Payroll module. As mentioned in payroll prerequisites. HRM salary details, and timesheet and E-leaves must be approved to enable payroll processing. Generate Payroll You can generate the payroll for the employees by just one click using the Generate Payroll option. The Generate Payroll tab in the Operation submenu used to generate the payroll for the employees. To generate the payroll, Click Generate Payroll in the Operation. The Generate Payroll page opens. Choose Payroll period, Department, and Pay Cycle to Generate a Payroll If you want to generate a payroll, you must choose the payroll period, department, and pay cycle. Default selection is set to previous month and all departments and all pay cycles. In the Year and Month box, select the respective month and year for which you want to generate the payroll. In the Pay Cycle box, select a pay cycle from a drop-down list. In the Department box, select a department from a drop-down list. Note: If you want to select all the departments in the list, select the checkbox of the ALL option. Click Search. The Generate Payroll page shows the list of processed and unprocessed employees detail based on the selected data. Note: The page shows both the processed and unprocessed employee details separately, and shows the reason of not processing employee details in the Remarks column. For example, If the timesheet is modified and not yet approved means, it shows that Timesheet not approved. Error: If the employee’s detail is not appeared, the following could be the reason, A. You may have started the payroll processing before approving the attendance and Timesheet for the respective period. B. The payroll may have been processed already.    C. In HRM official info page, some staff can be excluded from Time attendance. Generate Payroll. Once the  page shows the list of processed and unprocessed employees’ detail, you can generate the payroll by selecting the respective employee details. To generate the payroll, Click the checkbox of the respective employees. Click (Generate Payroll button). The Confirm dialog box opens with a message “Are you sure want to proceed with Auto Pay processing for selected Employees?”. If you want to proceed with auto pay processing, click Yes. The payroll is generated and moved to the payroll staging area. Note: If you want to generate specific employees' payroll, you can use filter option to filter any specific employee detail in the Generate Payroll page. Click (FILTER button) located on the Generate Payroll page. Payroll in Staging The Payroll in Staging is where you can view and validate the payroll details of the employees after payroll generation. The payroll in staging shows the auto processed payroll detail for selected employees. It can be further amended or adjusted before approval. The common payroll adjustments could be additional allowances, bonus and deductions, etc.. After viewing and adjusting the payroll, user with permission can approve the payroll for final payment to employees in Payroll in Staging tab. Click Payroll in Staging in the Operation, the Payroll in Staging page opens with a list of generated payrolls. View the Payroll Details of an Employee If you want to view the generated payroll details of any employee, you can use view option provided in the View column of the Payroll in Staging page. Click (View icon) of the respective employee, the Payroll Details window opens and shows the payroll details of the selected employee. Regenerate a Payroll You can use Regenerate option provided in the Payroll in Staging page to regenerate the payroll. If you made any changes in an employee's Timesheet/Employee Salary in HRM/Pay code after the employee payroll is generated, you must use Regenerate option to regenerate the payroll so the latest updates from Time, E-leave and HRM module will be reflected in the payroll. To regenerate the payroll, click (Regenerate icon) in the Regenerate column for the respective payroll you want to regenerate. The selected payroll will be regenerated. Note: If you edit any pay details in payroll staging manually, it will be lost while generating the payroll. Regenerate multiple employees' payroll: If you want to regenerate multiple payrolls together, select the checkbox of the respective payrolls and click  (Regenerate button). Edit the Payment Details of an Employee If you want to edit and update the payment details of any employee, you can use edit option provided in the Edit column of the Payroll in Staging page. To edit payroll details in staging, Click (Edit icon) of the respective employee. The Edit Payroll Details window opens. If you want to edit and update the payment details of any employee, click (Edit icon) of the respective employee. The Update Payment Details window opens. Edit the payment details where you need, click Submit, the payment details will be updated. If you want to add the new payment details for any employee, click (ADD button) in the Edit Payroll Details. The Update Payment Details window opens to add the payment details. Enter the relevant details in the respective fields. Click Submit. Bulk Edit the Payment Details of Multiple Employees If you want to update the payment details of multiple employees together, you can use the Bulk Edit option provided in the Payroll in Staging page. Select the checkbox of the employees for whom you want to update the payment details together. Click (Bulk Edit button). The Payment Details Bulk Update window opens. Enter the relevant details for the respective employees. Click Submit. Bulk Delete Employee Allowance/Deduction Employee’s Allowance/Deduction details are usually configured in the Pay Eligibility in HRM.  The same details will be reflected into the Payroll through Pay Code while generating payroll for an employee. If you want to cancel the Allowance/Deduction for any employee for a particular period, you can use (Pay Code Delete button). For example, if you want to cancel the Utility Deduction and the Accommodation allowance of an employee for the current payroll month, you can use the Pay Code Delete option. Click (Pay Code Delete button) in the Payroll in Staging. The Pay Code Bulk Delete window opens. In the Choose Pay Code box, select the pay code you want to delete. Once you have selected the pay code, the list of employees who are eligible for the selected pay code opens. Select the checkbox of the employees for whom you want to delete the pay code. Click (Delete button). The pay code for the selected employee will be deleted for the pay roll month. Approve the Payroll of an Employee If you want to approve the payroll of any employee, Select the employees by clicking the checkbox of the respective employee. Click (Approve button). The selected employee’s payroll will be approved for the payment. Filter the Payroll Details of an Employee If you want to filter the payroll details of any specific employee in the Payroll in Staging page, you can use (FILTER button) located on the Payroll in Staging page. Delete the Payroll Details of an Employee You can delete the payroll details of any employee by using (Delete icon) provided in the Delete column of the Payroll in Staging page and  (Delete button) in the Payroll in Staging page. Payroll History The Payroll History tab in the Operation submenu helps you to view the history of the approved payroll list of employees. Click Payroll History in the Operation, the Payroll page opens. View the Payroll History of an Employee If you want to view the approved payroll details of any employee, you can use view option provided in the View column of the Payroll page. Click (View icon) of the respective employee, the Payroll Details window opens and shows the payroll details of the selected employee. Filter the Payroll History of an Employee If you want to filter the payroll details of any specific employee in the Payroll page, you can use (FILTER button) located on the Payroll page. Delete the Payroll Details of an Employee You can delete the payroll details of any employee by using (Delete icon) provided in the Delete column of the Payroll page and (Delete button) in the Payroll page. Note: Users need have the right permission to Delete approved payroll in Payroll History. Once an employee's approved payroll is delete, it will go back to the previous stage: payroll staging. User can search and find the payroll details in staging. Annual Leave Encashment in Payroll for Resigned Staff System automatically processes the balance annual leave encashment for the resigned employee in the last payroll run. User needs to have the below permission to configure paycode under payroll settings. Enable leaveBalanceForResignee permission for the staff who process the payroll Click Paycode and add BAL_LEAVE Click Payroll Click Admin and Settings. Configure Paycode "BAL_LEAVE" in the Balance Leave for Resignee Generate Payroll. The balance leave will be automatically calculated in the payroll as per MOM calculation.          Leave balance = 7 days         Monthly salary = S$3150 Working days per week = 5 days Annual salary = S$3150 X 12 months = S$37,800 Total workdays in a week = 5 days X 52 weeks in year = 260 days Daily rate = S$ 37,800/260 days= S$145.3846 Total annual leave encashment = 7 days X S$145.3846= S$1017.69 Payslip release Two ways of releasing payslip to the employees after payroll details available in the payroll history. Cuteoffice application 2A Email Payslip (Personal Email id) cuteOffice application 2A The following steps need to follow before viewing the payslip in the cuteOffice application. Create user id under user management (Admin-> User) Under Payroll history, select an employee and click "Release Payslip" Login into cuteOffice application Click and view the payslip. Email Payslip The following steps need to follow before viewing the payslip in the personal email id. Enable permission against user or through roles to trigger email payslip from Payroll History Go to HRM Click View all employees Select an employee Click Payroll information page from the right-side menu Enable Email Payslip check box. Click Personal Particular Enter email id in the personal email field Go to Payroll Click Payroll History under Operation menu Choose employees to release payslip through email Click "Release Payslip" Click "Email Payslip" to release payslip to the personal email id. Progressive Wage Model (PWM) Progressive Wage Model (PWM) is set at each job level and this is to enable rank-and-file local workers to climb the wage ladder and provides for a minimum wage, improving overall productivity and in turn creating increased sustainable economic growth. PWM jobs are roles in cleaning, security, landscape, lift and escalator, retail, F&B services and waste management that have structured wages based on skills and productivity as per Ministry of Manpower (MOM). This PWM on Occupational Progressive Wages (OPW) Job Level Administrative Assistant, Administrative Executive, Administrative Supervisor, General Driver and Specialised Driver will contain OT hours up to 72 hours as stipulated by MOM. PWM covers Singapore citizens and Singapore permanent residents working full-time or part-time under a contract of service employed by the company who has registered and qualified for the Progressive Wage (PW) Mark. Below extract from MOM site on the administrative and driving roles being covered. PWM setup: 1) PWM Rate Master on administrators and drivers Detailed salary based on the no. of OT hours worked Administrative Supervisors are not subject to additional PWM gross wage requirements for overtime hours, as most of such employees will exceed the $2,600 wage threshold and will not be covered by Part 4 of the Employment Act. 2) HRM Trade Master Eligible for Progressive Wage Model (PWM) set to true and need to select the PWM Rate Type to link to the PWM Rate Master. PWM calculation Employee is setup with MOM trade as Admin Executive in his HRM Official Information page and this MOM trade is linked to the HRM Trade Master setup. Based on the employee's MOM trade and PWM Rate Master setup for Admin Executive and due to no OT by this employee for the payroll month, PWM Income is calculated as PWM Minimum Salary minus the employee's monthly salary for the payroll month and minus transport allowance. PWM Income = 2390 – 2165 – 50 = 175 Special Payroll Processes Generate Two CPF Payments with Two Pay Slip for an Employee CPF contribution for National Service Leave Add payment date in Payroll Staging Manually Salary Advance Generate Two CPF Payments with Two Pay Slip for an Employee If you want to generate two CPF payments for an employee, do the following steps, In the Employee List page in payroll module select an employee for whom you want to generate two CPF accounts. The Employee Details page opens and shows the selected employee data. Navigate to the Others field. Select the checkbox of the Is Additional Sector In the Additional Sector box, enter the name of the additional sector. In the Additional Sector Salary box, enter the salary of the added additional sector. Click Submit. Navigate to the CPF Account field. In the Additional CPF Account box, select the additional CPF account name. Navigate to the Generate Payroll page. Select the employee for whom you have added the additional sector and generate Payroll. Navigate to Payroll in Staging page and select the particular employee. You will see two records such as one is configured salary and another one is additional sector salary. Note: After approving both the records, you can generate and view two pay slips for the same employee. While generating the CPF File Submission, these two records will be placed in different CPF accounts, which are configured for the employee. CPF contribution for National Service Leave The purpose of this document is to narrate the CPF contribution of an employer to the employee for both paid and unpaid National Service Leave. cuteOffice Application facilitates user to configure CPF parameter in National service leave pay code for both paid and unpaid components. Scenario 1: Employer should continue to pay CPF contributions on the total wages payable to employee for NS paid, even though employee is away from work for NS training. Navigate to: Payroll Master -> pay code, define NSL pay code (National Service Leave) with CPF as “Yes”. Navigate to: Admin-> Company-> Settings -> National service leave -> Edit, the value can be configured based on the client requirement. Scenario 2: Employer should continue to pay CPF contributions on the total wages payable to employee for NS unpaid for the employee away from work for NS training. Navigate to: Payroll Master -> pay code, define NSLUP pay code (National Service Leave Unpaid) with CPF as “No”. Navigate to: Admin-> Company-> Settings -> National service leave -> Edit, the value should be set as ”0” (Zero). Example CPF details for an Employee with both paid and unpaid NS An employee (emp 1001) draws a salary of $ 5000 per month and has 5 days NS for the current month, the above screen shots details are to be configured to facilitate CPF contribution while processing the payroll in the cuteOffice at the end of the month. Calculate CPF contributions payable on Additional Wages 1. Enter wages for the year Ordinary Wage (OW) Additional Wage (AW) 2. CPF contribution rules CPF contribution on OW are subject to a monthly ceiling. From 1st Jan 2026, OW ceiling is $8000 per month. If an employee's total annual wages exceed $ 1,02,000, the AW ceiling will apply. Example Calculation Scenario: An employee earns a monthly salary of $ 6850 and received a bonus $ 25000 in April. Step-by-step calculation: Annual OW = $ 6850 * 12 = $ 82,200. Bonus of $ 25000 is treated as AW under CPF Total wages = $ 82200+ $ 25000 =$ 107000 AW Ceiling Calculation: AW Ceiling = $102000-$82200=$19800 CPF is only payable on $19800 of the bonus (not the full $25000) CPF Contribution Computation (<=55 years old) Total CPF rate: 37% (Employee 20% & Employer 17%) CPF on monthly OW: 37%* 6850 = $ 2535 CPF on AW: 37% * 19800 =$ 7326 Total CPF Contribution Payable OW CPF: $2535 AW CPF:$7326 Total CPF payable : $9861 Add payment date in Payroll Staging Manually Navigate to Payroll module, navigate to Admin -> Settings, click to enable "Manually add pay date in Staging" option, then click Submit to confirm above option setting. To add pay-date for an employee, navigate to Payroll -> Operations -> Payroll Staging. Navigate to Payment Date column in payroll staging page. With settings in above step, the add pay date manually will be enabled for all employees. (Note: By default manual add pay date is available only for employee who is resigned and pay mode is “cheque”) Click on the relevant cell in Payment Date column,  a pop-up window will show as below, user can select payment date from calendar and click SAVE to save dates. Validation of Payment Date on the Payslip Condition applied to setup the payment date in the payslip: If the Payment date is available in the Payroll in Staging, payslip contains that as a payment date. If the payment date is not available and GIRO BANK file generated, the payment date in the payslip will be based on the value date mentioned in the GIRO Bank File. if there is no payment date as well as GIRO bank generation, eventually payroll approved date will be considered as a payment date. Conditions applied to check the GIRO value date with value date in the Payroll Settings Created date and Value date can be same or different while generating Giro bank file. The value date has been considered based on the settings in the payroll for the same bank and other banks between employer and employees. Value date set as either zero or one to process the payment to the employees for the same bank on the same day or next working day. Value date should be equal to or more than 2 days to process payment for the other banks in the next 2 working days or more. Based on the working days, the system will calculate actual value date and display as payment date in the Payslip. Salary Advance To generate advance salary, Navigate to system Admin -> Users->Permissions, in payroll module, search and enable both write and read permission "advanceSalary" for the user who needs to process advance salary. This step will enable user's permission to view advance salary in Payroll. Navigate to HRM module, search for an employee to pay a portion of basic salary as an advance, and navigate to the employee's HRM salary configuration page, in Advance Salary field, enter the amount of advance salary, click Save. Navigate to Payroll module, go to operation -> Generate Advance to open generate advance page as below, Choose relevant search criteria such as payroll year and month, paycycle or department, then click search. A list of employees who have configured advance salary in HRM and meet search criteria will display, User can either tick to select all employee or specific employees and click Generate Advance Salary button at the top right corner in the generate advance page. Generated advance salary data will be moved to Advance In staging section. Where user can regenerate/delete/ approve for advance salary in staging in bulk or individually. User can also use the edit option to edit existing detail pay data. Once advance salary in staging is approved, advance salary data will move to Advance in History section, Customized Advance Salary based on client requirement as follows Based on number of days worked, the basic salary will be calculated and pay as an advance salary. Another method, the generate advance salary without entering the value in HRM Payroll Salary information page. The advance of $1 will be available for the generated employees. Edit the advance salary in the Advance payroll staging and enter the value in it or else $1 will be added to the employees' salary. Advance Payment We have customized to generate advance Salary based on client requirements General configuration steps • Navigate to system Admin -> Users->Permissions, in payroll module, search and enable both write and read permission "advanceSalary" for the user who needs to process advance salary. This step will enable user's permission to view advance salary in Payroll. • Add Advance cut-off date in the global settings to process advance salary after the cut-off           date. Scenario 1: • Navigate to HRM module, search for employee who needs to advance a portion of the salary, and navigate to the employee's HRM salary configuration page, in Advance Salary field, enter the amount of advance salary, click Save. Advance Salary (Ex) : $ 800 • Total working days for the month (Eg: 24)             Per day rate = 800/24 = 33.33 Non-working days (Ex: 2 days – unpaid leave based on time log records of the month) Total Advance = 800 - (33.3*2) = 733.33 • Navigate to Payroll module, go to operation -> Generate Advance to open generate advance page as  below, • Choose relevant search criteria such as payroll year and month, paycycle or department, then click search. A list of employees who have configured advance salary in HRM and meet search criteria will display,             • User can either tick to select all employee or specific employees and click Generate Advance Salary button at the top right corner in the generate advance page. • Generated advance salary data will be moved to Advance In staging section. Where user can regenerate/delete/ approve for advance salary in staging in bulk or individually. User can also use the  edit option to edit existing detail pay data. Once advance salary in staging is approved, advance salary data will move to Advance in   History section, Scenario 2: Use Basic Salary as Advance Pay • Go to Payroll settings under Payroll-> Admin -> Settings. Click checkbox “Use Basic Salary as Advance Pay”. Note:  In this case, the basic salary amount under HRM Pay Eligibility page is considered as an Advance Salary. User need not to enter amount in the Advance Salary field under HRM ->Payroll Salary configuration page.  Check advance salary in HRM -> Payroll Salary information screen (Ex: 0)  Get Basic salary from Pay eligibility (Ex: 3000)  If an employee has” exclude time/leave” as “time or both” , the generated advance salary will have default $ 1 value for changing it manually.  Per day rate = 3000/24 = 125  If 2 non-working days of the month (Ex: 2 – unpaid leave), the Total Advance = 3000 - (125*2) = $ 2750 • Navigate to Payroll module, go to operation -> Generate Advance to open generate advance page. • Select all employee or specific employees and click Generate Advance Salary button at the top right corner in the generate advance page. • Generated advance salary data will be moved to Advance In staging section. Where user can regenerate/delete/ approve for advance salary in staging in bulk or individually. • Once advance salary in staging is approved, advance salary data will move to Advance in   History section Scenario 3: Fixed Advance Salary? • Add advance salary in HRM -> Payroll Salary information screen (Ex: 800) • No Computation for Total Advance based on absent or unpaid leave • Total Advance = 800 Reports The Reports submenu in the Payroll module used to generate and view various reports related to the employee’s payroll such as pay slip, payroll journal, payroll register, and so on. The Reports submenu contains the following reports, Pay Slip Payroll Journal Report Payroll Register Report Payroll Summary Report Cheque Register Report Donation Report Liabilities Report Yearly Payroll Report Generate CPF Submission File Generate GIRO Bank File AIS submission Pay Slip The Pay Slip tab in the Reports submenu used to generate and view the pay slip of employee. To generate the pay slip, Click Pay Slip in the Reports. The Pay Slip page opens. Note: You can generate the pay slip of any employee in both the Payroll in Staging and Payroll history (Approved) stages. On top of pay slip window, select any one of Payroll in Staging or Payroll Approved. In the Department box, select a department from a drop-down list. Note: If you want to select all the departments in the list, select the checkbox of the ALL. In the Pay Cycle box, select a pay cycle from a drop-down list. Note: If you want to select all the pay cycles in the list, select the checkbox of the ALL. In the Employee Group box, select an employee group from a drop-down list. Note: If you want to select all the employee groups in the list, select the checkbox of the ALL. In the Payroll Period box, select a payroll period from a drop-down list. Note: If you want to select all the payroll periods in the list, select the checkbox of the ALL. In the Employee box, select an employee from a drop-down list. Note: If you want to select all the employees in the list, select the checkbox of the ALL. If you want to generate the pay slip based on the Employee ID or Employee Name, select the respective option in the Sort By box. If you want to show the labels, select Show otherwise select Hide from the Show Labels box. Note: You can generate the pay slip in four type of formats. Select the respective format in which you want to generate the pay slip, e.g. one in one, three in one Click Generate. The pay slip will be generated and downloaded as a PDF file in the selected format, see below as an example. Note: If you are using the Epson Printer to print the generated pay slip, you need do set the printer settings. To know how to do setup, refer the document, “Epson Printer Setup to Print a Pay Slip”. Payroll Journal Report The Payroll Journal tab in the Reports submenu used to generate and view the payroll journal report of the employee. The payroll journal summary report used to check the payroll process of the employee. To generate and view the payroll journal summary report, Click Payroll Journal in the Reports, the Payroll Journal page opens. Note: You can generate the payroll journal for any employee in both the Payroll in Staging and Payroll Approved stages. Select any one of Payroll in Staging or Payroll Approved. In the Department box, select a department from a drop-down list. Note: If you want to select all the departments in the list, select the checkbox of the ALL. In the Pay Cycle box, select a pay cycle from a drop-down list. Note: If you want to select all the pay cycles in the list, select the checkbox of the ALL. In the Employee Group box, select an employee group from a drop-down list. Note: If you want to select all the employee groups in the list, select the checkbox of the ALL. In the Payroll Period box, select a payroll period from a drop-down list. Note: If you want to select all the payroll periods in the list, select the checkbox of the ALL. In the Employee box, select an employee from a drop-down list. Note: If you want to select all the employees in the list, select the checkbox of the ALL. In the Report to be print box, if you want to generate the payroll journal as a summary report, select Summary or if you want to generate the payroll journal as a detail report, select Detail. If you want to generate the payroll journal summary report based on the Employee ID or Employee Name, select the respective option in the Sort By Click Generate. The payroll journal report will be generated and downloaded as a PDF file. See below as an example. Payroll Register Report The Payroll Register tab in the Reports submenu used to generate and view the payroll register report of the employee. The payroll register report shows the CPF detail of the local employee. To generate and view the payroll register report, Click Payroll Register in the Reports, the Payroll Register page opens. Note: You can generate the payroll register for any employee in both the Payroll in Staging and Payroll Approved stages. Select any one of Payroll in Staging or Payroll Approved. In the Department box, select a department from a drop-down list. Note: If you want to select all the departments in the list, select the checkbox of the ALL. In the Pay Cycle box, select a pay cycle from a drop-down list. Note: If you want to select all the pay cycles in the list, select the checkbox of the ALL. In the Employee Group box, select an employee group from a drop-down list. Note: If you want to select all the employee groups in the list, select the checkbox of the ALL. In the Payroll Period box, select a payroll period from a drop-down list. Note: If you want to select all the payroll periods in the list, select the checkbox of the ALL. In the Employee box, select an employee from a drop-down list. Note: If you want to select all the employees in the list, select the checkbox of the ALL. If you want to generate the payroll journal summary report based on the Employee ID or Employee Name, select the respective option in the Sort By box. Click Generate. The payroll register report will be generated and downloaded as a PDF file. See below as an example. Payroll Summary Report The Payroll Summary tab in the Reports submenu used to generate and view the payroll summary report of the employee. The payroll summary report shows the CPF detail of the local employee. To generate and view the payroll summary report, Click Payroll Summary in the Reports, the Payroll Summary page opens. Note: You can generate the payroll summary for any employee in both the Payroll in Staging and Payroll Approved stages. Select any one of Payroll in Staging or Payroll Approved. In the Department box, select a department from a drop-down list. Note: If you want to select all the departments in the list, select the checkbox of the ALL. In the Pay Cycle box, select a pay cycle from a drop-down list. Note: If you want to select all the pay cycles in the list, select the checkbox of the ALL. In the Employee Group box, select an employee group from a drop-down list. Note: If you want to select all the employee groups in the list, select the checkbox of the ALL. In the Payroll Period box, select a payroll period from a drop-down list. Note: If you want to select all the payroll periods in the list, select the checkbox of the ALL. In the Employee box, select an employee from a drop-down list. Note: If you want to select all the employees in the list, select the checkbox of the ALL. In the Print Format box, select the print format from the given list. In the Group by box, select the grouping mode of employees from the options such as Department, Employee Group, and Pay Mode. Note: The grouping mode options such as Pay Mode and Employee Group are reflected from the Employee submenu. If you want to generate the payroll journal summary report based on the Employee ID or Employee Name, select the respective option in the Sort By box. Click Generate. The payroll summary report will be generated and downloaded as a PDF file. See below as an example. Cheque Register Report The Cheque Register tab in the Reports submenu used to generate and view the cheque register report of the employee. The cheque register report shows the issued cheque detail of the employee. To generate and view the cheque register report, Click Cheque Register in the Reports, the Cheque Register page opens. Note: You can generate the cheque register report for any employee in both the Payroll in Staging and Payroll Approved stages. Select any one from Payroll in Staging or Payroll Approved. In the Department box, select a department from a drop-down list. Note: If you want to select all the departments in the list, select the checkbox of the ALL. In the Pay Cycle box, select a pay cycle from a drop-down list. Note: If you want to select all the pay cycles in the list, select the checkbox of the ALL. In the Employee Group box, select an employee group from a drop-down list. Note: If you want to select all the employee groups in the list, select the checkbox of the ALL. In the Payroll Period box, select a payroll period from a drop-down list. Note: If you want to select all the payroll periods in the list, select the checkbox of the ALL. In the Employee box, select an employee from a drop-down list. Note: If you want to select all the employees in the list, select the checkbox of the ALL. If you want to generate the payroll journal summary report based on the Employee ID or Employee Name, select the respective option in the Sort By box. Click Generate. The cheque register report will be generated and downloaded as a PDF file. See below as an example. Donation Report The Donation Report tab in the Reports submenu used to generate and view the donation report of the employee. The donation report shows the amount deducted for donation given by the employee. To generate and view the donation report, Click Donation Report in the Reports, the Donation Report page opens. Note: You can generate the donation report for any employee in both the Payroll in Staging and Payroll Approved stages. Select any one from Payroll in Staging or Payroll Approved. In the Department box, select a department from a drop-down list. Note: If you want to select all the departments in the list, select the checkbox of the ALL. In the Pay Cycle box, select a pay cycle from a drop-down list. Note: If you want to select all the pay cycles in the list, select the checkbox of the ALL. In the Employee Group box, select an employee group from a drop-down list. Note: If you want to select all the employee groups in the list, select the checkbox of the ALL. In the From Payroll Period and To Payroll Period boxes, select the from and to payroll periods. In the Employee box, select an employee from a drop-down list. Note: If you want to select all the employees in the list, select the checkbox of the ALL. In the Report to be print box, if you want to generate the donation report as a summary report, select Summary or if you want to generate the donation report as a detail report, select Detail. If you want to generate the payroll journal summary report based on the Employee ID or Employee Name, select the respective option in the Sort By box. Click Generate. The donation report will be generated and downloaded as a PDF file. See below as an example. Liabilities Report The Liabilities tab in the Reports submenu used to generate and view the liabilities report of the employee. The liabilities report shows the details Skill Development Levy (SDL) paid by the company for the particular employee. To generate and view the liabilities report, Click Liabilities in the Reports, the Liabilities page opens. Note: You can generate the liabilities report for any employee in both the Payroll in Staging and Payroll Approved stages. Select any one from Payroll in Staging or Payroll Approved. In the Department box, select a department from a drop-down list. Note: If you want to select all the departments in the list, select the checkbox of the ALL. In the Pay Cycle box, select a pay cycle from a drop-down list. Note: If you want to select all the pay cycles in the list, select the checkbox of the ALL. In the Employee Group box, select an employee group from a drop-down list. Note: If you want to select all the employee groups in the list, select the checkbox of the ALL. In the Payroll Period From and Payroll Period To boxes, select the from and to payroll periods. In the Employee box, select an employee from a drop-down list. Note: If you want to select all the employees in the list, select the checkbox of the ALL. In the Report to be print box, if you want to generate the donation report as a summary report, select Summary or if you want to generate the donation report as a detail report, select Detail. If you want to generate the payroll journal summary report based on the Employee ID or Employee Name, select the respective option in the Sort By box. Click Generate. The liabilities report will be generated and downloaded as a PDF file. See below as an example. Yearly Payroll Report The Yearly Payroll Report tab in the Reports submenu used to generate and view the yearly payroll report of the employee. The yearly payroll report shows the details of the yearly payroll paid by the company for the particular employee. To generate and view the yearly payroll report, Click Yearly Payroll Report in the Reports, the Yearly Payroll Report page opens. Note: You can generate the yearly payroll report for any employee in both the Payroll in Staging and Payroll Approved stages. Select any one from Payroll in Staging or Payroll Approved. In the Department box, select a department from a drop-down list. Note: If you want to select all the departments in the list, select the checkbox of the ALL. In the Pay Cycle box, select a pay cycle from a drop-down list. Note: If you want to select all the pay cycles in the list, select the checkbox of the ALL. In the Employee Group box, select an employee group from a drop-down list. Note: If you want to select all the employee groups in the list, select the checkbox of the ALL. In the From Payroll Period and To Payroll Period boxes, select the from and to payroll periods. In the Employee box, select an employee from a drop-down list. Note: If you want to select all the employees in the list, select the checkbox of the ALL. In the Report to be print box, if you want to generate the donation report as a summary report, select Summary or if you want to generate the donation report as a detail report, select Detail. If you want to generate the payroll journal summary report based on the Employee ID or Employee Name, select the respective option in the Sort By box. Click Generate. The yearly payroll report will be generated and downloaded as a PDF file. See below as an example. Generate CPF Submission File The Generate CPF Submission File tab in the Reports submenu used to generate and view the CPF submission file of the employee. The CPF submission file shows the details of the CPF submission file for the particular employee. To generate and view the CPF submission file, Click Generate CPF Submission File in the Reports, the Generate CPF Submission File page opens. In the Department box, select a department from a drop-down list. Note: If you want to select all the departments in the list, select the checkbox of the ALL. In the Pay Cycle box, select a pay cycle from a drop-down list. Note: If you want to select all the pay cycles in the list, select the checkbox of the ALL. In the Employee Group box, select an employee group from a drop-down list. Note: If you want to select all the employee groups in the list, select the checkbox of the ALL. In the From Payroll Period and To Payroll Period boxes, select the from and to payroll periods. In the Employee box, select an employee from a drop-down list. Note: If you want to select all the employees in the list, select the checkbox of the ALL. Click Generate. The CPF submission file will be generated and downloaded as a .txt file. User can use it to upload to CPF portal. Instead of going to the cpf portal, you can submit the data directly from cuteOffice. https://www.youtube.com/watch?v=HSdC2jrwPU4 Use the video to see how easily we can submit to CPF Board directly. Upon generating the file, click on Submit CPF buttton. Select the second tab. Select Direct Debit and choose Date of payment. Click acceptance for declaration and click proceed to submit. Login with Singpass. Allow to submit from cuteOffice for your behalf. Status will be displayed, Click Ok. The submission status is shown for reference. You will receive the email confirmation from CPF board. Alternatively, if you want to submit in the CPF portal, below option can be chosen. In the next screen, select the date of deduction and select method of payment and proceed. Download and keep the acknowledge slip if required. cuteOffice has "One Stop Payroll" to submit OED , CPF and AIS submission. The permission for AIS submission is "payroll - > aisSubmission" Generate General Interbank Recurring Order (GIRO) Bank File The Generate GIRO Bank File tab in the Reports submenu used to generate and view the GIRO bank file of the employee. The GIRO is used to make monthly payment to the billing organization (BO) from your account directly. The GIRO bank file shows the details of the GIRO. Check the youTube video link for same details https://youtu.be/kz7YNF3nR_M To generate and view the GIRO bank file, Click Generate GIRO Bank File in the Reports, the Generate GIRO Bank File page opens. In the Department box, select a department from a drop-down list. Note: If you want to select all the departments in the list, select the checkbox of the ALL. In the Pay Cycle box, select a pay cycle from a drop-down list. Note: If you want to select all the pay cycles in the list, select the checkbox of the ALL. In the Employee Group box, select an employee group from a drop-down list. Note: If you want to select all the employee groups in the list, select the checkbox of the ALL. In the Payroll Period box, select the payroll period. In the Origin Bank box, select the origin bank from the drop-down list. In the Employee box, select an employee from a drop-down list. Note: If you want to select all the employees in the list, select the checkbox of the ALL. Click Generate. The generate GIRO bank file will be generated and downloaded as a .txt file. User can upload to bank portal. Note: For DBS bank, when uploading GIRO bank file, kindly ensure you have selected the correct format in IDEAL as “New Interbank Giro Format” in DBS file upload portal. Upload the GIRO bank file Choose Payment Type as Payroll Select Payroll - New Inter Bank GIRO Approval Option Amend Payment date Choose either confidential file or Test File Click confirm upload Giro Bank file submission in OCBC Portal Generate GIRO Bank file Click GIRO Bank in the Reports, the Generate GIRO Bank File page opens. In the clearing method field, choose either FAST or GIRO method. If you choose FAST, the value date change to the date of generating GIRO bank file. Click Generate & Download GIRO Bank File. The GIRO bank file generated and downloaded as a .txt file. User can upload to OCBC portal. File Submission in OCBC Portal Click Transaction on the header Select Upload file Click file format Select file format as GIROFASTWITHINV Click upload and check the file upload status for uploaded successfully. Note: If the upload file failed, check the error message and rectify it. Giro Bank file submission in UOB Portal File Submission in UOB Portal Click “Pay & Transfer” Select Upload bulk file Proceed to click on “Upload New Bulk Files” Click “file type” Select “Fast/GIRO Payroll (Employee)” as the file type Upload GIRO bank text file generated via payroll's GIRO Bank Click submit and check the file upload status for uploaded successfully. Generate GIRO Report CuteOffice payroll allows user to view two GIRO reports before posting GIRO file to the bank: GIRO payment checklist, and GIRO payment summary report. To generate above reports, Click GIRO Report in the Reports, the GIRO report page opens, Select report type Select data source Select origin bank Select payroll period Select sort by method Click (Generate Report Icon), the selected report type will be downloaded. AIS Submission The cuteOffice payroll system allows the generation of IR8A file and allow employers to submit the data to IRAS. Before submitting to IRAS, please make sure your company is registered for Auto inclusion scheme, otherwise the submission cant be done. (https://www.iras.gov.sg/taxes/individual-income-tax/employers/auto-inclusion-scheme-(ais)-for-employment-income/join-the-auto-inclusion-scheme-(ais)-for-employment-income) https://www.youtube.com/watch?v=iTrSy1L8INI  Follow the video for a quick guide on the submission. Enable the permission "payroll - > aisSubmission" against the role to view the menu. The below menu will be available To generate IR8A Click Generate AIS - IRAS in the Others, the Generate AIS Submissions File page opens. All the Department and Pay Cycle will be selected. In the Employee box, select all employees from a drop-down list. The list is populated based on the last dropdown of employment status. Click Retrieve Data. The below table will be shown. In the Form Type IA8A click Generate. If already generated earlier, click Regenerate. Click Generate. The success message will appear. Click Proceed to Submission button. Click (Print icon) to generate the IR8A form for each employee to download if required. Before approving, the data can be edited if required. Select all employees and click Approve submission button.  Once approved the summary will be shown and ready for submission. Click Proceed to IRAS - AIS Submission and authenticate using CorpPass. Click Allow to confirm to submit the data to IRAS. The data successfully submitted message will appear. The submitted data can always be checked and verified. Note: If there is a prompt asking to enter Authorised person, ask the administrator to enter the authorised person details in Company->Payroll tab. Note : To import IRAS (manually maintained), enable global settings "enableIRASImport". Any revision and amendment submission, the below document contains the steps to follow. quick-guide-on-making-ais-amendments-at-mytax-portal-(online-application).pdf Expense Claims Expense Claims